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INDIAN RIVER COUNTY, FLORIDA <br />MEMORANDUM <br />DEPARTMENTAL <br />TO: Jason E. Brown, County Administrator <br />THROUGH: Richard B. Szpyrka, P.E., Public Works Director <br />James W. Ennis, P.E., Assistant Public Works Director <br />FROM: Kirstin Leiendecker, P.E., Project Engineer <br />SUBJECT: Purchase Order for Mast Arms <br />Indian River Boulevard and Grand Harbor Boulevard Mast Arm <br />IRC -1806 <br />DATE: May 13, 2019 <br />DESCRIPTION AND CONDITIONS <br />On May 8, 2018, the Board of County Commissioners approved Work Order No.1 to Kimley-Horn <br />and Associates, Inc. to provide survey, design and permitting services to add traffic signal mast arm <br />assemblies, pedestrian crosswalks, sidewalks with ADA compliant ramps and associated drainage <br />improvements at the intersection of Indian River Boulevard and Grand Harbor Boulevard. This <br />project is scheduled to begin construction in the 2018-2019 FY. Due to the current long lead time <br />for all mast arm suppliers, Staff recommends the purchase of the mast arms in advance so they can <br />then be received by the County and provided to the awarded contractor at the time of the project <br />construction. <br />Staff contacted four mast arm suppliers and only two provided quotes for the required mast arms, <br />with the lowest quote from The Arnold Group of Florida, Inc. at $98,540.00 with an approximate <br />delivery time of 36 to 38 weeks. The second quote from DOT Lighting, Inc. was $100,668.00 with <br />an approximate delivery time of 19 to 20 weeks. <br />This project is scheduled for the 2018-2019 FY CIE, the shorter of the two delivery times is <br />preferable for the most expeditious project completion. Staff realizes the mast arms will likely not <br />arrive prior to the end of the current FY and an issued purchase order will need to be rolled over to <br />next FY, as will the project funds. <br />FUNDING <br />Funds to purchase the mast arms in the amount of $100,668.00 are available in the Gas <br />Tax/Account No. 10921441-066510-18025/IR Blvd and Grand Harbor Signal. <br />191 <br />C:\Users\legistar\AppData\Local\Temp\BCL Technologies \easyPDF 8\@BCL@280EF3E2\@BCL@80EF3E2. doc <br />