2019-203B - Laserfiche WebLink

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B. AUTHORIZED USE, TERMS & CONDITIONS: The Premises are to be used by Applicant for the Vero Beach Antique Extravaganza (the "Event"), a vendor based public antique show. (a) The Event may include the following activities: i. Approx. 100 merchandise vendors. ii. 4-5 food vendors iii. Entry fee for the public from $8415 depending on the day. iv. Parking fee (b) The hours of the Event shall be: Friday, January 24, 2020, 12-5pm; Saturday, January 25, 2020, 9am-5pm; and Sunday, January 26, 2020, 9am-4pm. i. Applicant may have access to the Open Air Expo Pavilion and the 6-10 acres for the License Duration. (c) Applicant may have access to the Expo Building for a total of 36 hours. Any hourly overages in use shall be rectified during the post event reconciliation. The facility is considered occupied from the time the building is opened until it is locked each day. (d) Load in hours shall begin on Thursday, January 23, 2020, at lam. Tear down and load out shall be from 4pm-11:59pm on Sunday, January 26, 2020. (e) The Event shall be used for no other purpose whatsoever, unless prior written approval is requested in writing by Applicant and given by the County which approval shall be subject to availability but not be unreasonably withheld, conditioned, or delayed so long as such request is submitted at least 90 days prior to the beginning of the License Duration. Such change may result in a modification of the insurance requirements set forth in B. 17. 2. Applicant agrees to pay to the County as rent, costs, expenses and taxes for the use of the Premises the following sums: (a) Rental fee will be $8,924.70 (which includes tax) plus any additional charges imposed at the request of the Applicant to be reconciled at the end of License Duration, based on the calculations on the attached Fee Schedule. A minimum of TWENTY-FIVE percent (25%) of the entire rental fee, $2,231.18 ("Event Deposit") is due upon execution of this License Agreement. The balance of the rental fee set forth above and any remaining payments, including any expenses, charges or other fees described in this License Agreement shall be due thirty (30) days prior to the Event. Any incidental charges or fees not included in this Agreement at the time of execution shall be due within five (5) business days of the conclusion of the Event as described in B. l .b. (b) A Damage Deposit of $500.00 shall be submitted no later than 30 days prior to the Event. The Damage Deposit shall be applied against the fees, costs, expenses, charges and/or delinquent payments described herein, and against any costs of repair or replacement of damages to the Fairgrounds that directly or indirectly result from the Event, whether caused by Applicant or Applicant's employees, invitees, licensees, contractors, assignees, contestants, exhibitors or performers, or others on the Premises at Applicant's direction or invitation. The County's use of the Damage Deposit or any other sum described herein shall in no way constitute a waiver of any other right the County may have at law or equity. The Fairgrou ds�,License Agreement Page 3 of 11 Initials