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Board of County Commissioners <br />Meeting Minutes - Final September 17, 2019 <br />A motion was made by Commissioner Flescher, seconded by Commissioner Zorc, to <br />approve staffs recommendation. The motion carried by the following vote: <br />Aye: 5 - Chairman Solari, Vice Chairman Adams, Commissioner Flescher, Commissioner <br />O'Bryan, and Commissioner Zorc <br />12. DEPARTMENTAL MATTERS <br />A. Community Development <br />12.A.1. 19-0843 Request to Waive Bid Process for Community Development Software <br />Recommended Action: Staff recommends that the Board of County Commissioners waive the bid <br />process and approve the attached MGO Community Development Software <br />agreement. <br />Attachments: Staff Report <br />MGO web -based Community Development Software Agreement <br />Community Development Director Roland DeBlois requested the Board's <br />consideration in waiving the bid process as his department seeks to replace their <br />software with an updated system. Director DeBlois began his PowerPoint <br />presentation with a review of the department's current software, explaining that <br />it was cumbersome because it required staff to synchronize separate programs <br />for permitting and inspections. <br />The presentation continued with the discovery process and a comparison of the <br />most popular permitting applications. After inter -departmental input, staff <br />recommended the My Government Online (MGO) program. Director DeBlois <br />detailed the unique qualities of this software which was created to serve <br />government jurisdictions, and has the ability to coordinate several departments <br />such as permitting, inspections, planning and zoning, and others. He <br />continued with a list of the benefits of MGO, other user's experiences, the cost, <br />and a phased implementation plan. Since MGO utilizes an inter -governmental <br />agreement rather than a standard contract, staff recommended waiving the usual <br />bid process and the adoption of this system. <br />Commissioner O'Bryan received confirmation that the MGO software was <br />user-friendly and accessible through the internet. <br />Debby Phail, County Applications Specialist, addressed Commissioner <br />O'Bryan's safety concerns with details of MGO's secure, cloud -based servers, <br />and noted that other security issues were addressed in the inter -governmental <br />agreement. <br />Indian River County Florida Page 11 <br />