Laserfiche WebLink
/-�E, <br />Departmental Matters <br />INDIAN RIVER COUNTY <br />INTER -OFFICE MEMORANDUM <br />OFFICE OF MANAGEMENT AND BUDGET <br />DATE: November 7, 2019 <br />TO: BOARD OF COUNTY COMMISSIONERS <br />THROUGH: Jason E. Brown, County Administrator <br />FROM: Kristin Daniels, Director, Office of Management and Budget <br />SUBJECT: Final Award of RFP 2020006 Sandridge Golf Cart Fleet Replacement <br />Financed via Interfund Loan and Early Payoff of Existing Golf Cart Fleet <br />Interfund Loan <br />BACKGROUND: <br />On November 5, 2019, the Board approved the final ranking of proposals received for the <br />replacement of the existing golf cart fleet at Sandridge Golf Club, and authorized staff to negotiate <br />with the top ranked vendor, Yamaha Golf -Car Company. <br />DISCUSSION: <br />The selection committee met with a representative of Yamaha on November 6, 2019 to discuss <br />final pricing and vehicle options. Yamaha had initially proposed both a base model per the <br />specifications in the RFP at a per cart price of $4,085, as well as an alternate "QuieTech" cart with <br />a quieter operating system for $4,535 per cart. During discussions, the Yamaha representative <br />detailed additional standard features of the QuieTech cart, including an independent rear <br />suspension. He also noted that the QuieTech cart should bring an additional $300 per cart in trade <br />in value above the typical Yamaha gas powered cart. <br />The committee decided with the increased value at the end of its use at Sandridge, as well as the <br />improvements to handling and reduction in noise offered, the QuieTech cart is a good investment <br />to enhance the player experience. <br />Description Unit $� Quantity <br />Base Garlt Total <br />QuieTech T_ota� <br />1. Gasoline Powered Golf Cart $4,085 160 <br />$653,600 <br />1A. QuieTech Gasoline Powered Golf Cart $4,535 160 <br />$725,600 <br />2. Gasoline Powered Range Cart $8,700 1 <br />$8,700 <br />$8,700 <br />3. Gasoline Powered Beverage Cart $14,800 1 <br />$14,800 <br />$14,800 <br />4. Utility Cart (gasoline powered) $6,100 1 <br />$6,100 <br />$6,100 <br />Trade credit for 156 2015 Yamaha Gas Carts <br />-$436,800 <br />-$436,800 <br />Trade credit for 1 Gasoline Powered Range Cart <br />-$1,500 <br />-$1,500 <br />Total Cost for New Fleet <br />$244,900 <br />$316,900 <br />112 <br />