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290 <br />• <br />INDIAN RIVER COUNTY <br />OFFICE OF MANAGEMENT AND BUDGET <br />PURCHASING DIVISION <br />DATE: November 6, 2019 <br />TO: BOARD OF COUNTY COMMISSIONERS <br />THROUGH: Jason E. Brown, County Administrator <br />Kristin Daniels, Director, Office of Management and Budget <br />FROM: Jennifer Hyde, Purchasing Manager <br />SUBJECT: Rejection of Bid 2020005 — Hobart Park Ballfields <br />BACKGROUND: <br />On behalf of the Parks Division, sealed bids were solicited for the construction of the 581h Avenue <br />Ballfield Renovation and Expansion project, to include: the conversion of an existing adult softball <br />field to a College -regulation baseball field, the upgrade of a softball/little league field, a new <br />softball field, field lighting, parking lot and pathways, and a concession/restroom building. <br />BID RESULTS: <br />Advertising Date: August 29, 2019 <br />Bid Opening Date: October 4, 2019 <br />Broadcast to: 645 Subscribers <br />Bid Documents Obtained by: 35 Vendors <br />Replies: 5 Vendors <br />FirmLocation <br />Total Bid Price <br />Summit Construction of Vero Beach, LLC <br />Vero Beach <br />$3,226,531.17 <br />XGD Systems, LLC <br />Stuart <br />$3,519,257.46 <br />West Construction, Inc. <br />Lantana <br />$3,575,878.06 <br />Burke Construction Group, Inc. <br />Doral <br />$3,998,146.64 <br />The Collage Companies <br />Lake Mary <br />$4,574,884.00 <br />The engineer's estimate for the work was $2.4 million. Due to the high bids received, staff intends <br />to reject the bids received, modify the scope of work and associated specifications and plans, and <br />readvertise. <br />FUNDING: <br />Necessary modifications to plans and specifications are anticipated to be included in the current <br />allocation under Work Order Number 1, Hobart Parks Baseball Fields Continuing Consulting <br />Engineering Services for RFQ 2018008 with Masteller & Moler, Inc., approved by the Board on July <br />2, 2019. The cost of legal advertisement for the new bid is estimated to be $100. Funding for these <br />23 <br />