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Page 2 Sector 5 — Beach & Dune Restoration Project Change Order No. 1 December 30, 2019 BCC Meeting budgeted and available in the Beach Restoration Fund/Sector 5 Beach Renourishment/Hurricane Matthew account # 12814472-066510-17001. Sector 5 grant funding is summarized in the table below. Funding Type Federal Funding State Funding Local Match Total Hurricane Matthew PW 828 $737,617.73 $122,936.28 $122,936.29 $983,490.30 Hurricane Irma PW 3025 $174,447.90 $9,691.55 $9,691.55 $193,831.00 DEP Grant 191R3* $0.00 $821,833.00 $927,299.91 $1,749,132.91 Total $912,065.63 $954,460.83 $1,059,927.75 1 $2,926,454.21 *Federal match listed in grant agreement to be provided by Federal and State portion of Hurricane Matthew and Irma Project Worksheets (PW's). Federal estimated project cost is not subject to any DEP cost share percentages. FDEP has allocated $1.7M, with the remaining $878,167 to be awarded via grant amendment. Funding for the proposed $1,879,240.02 outlined in Change Order No. 1 will be funded by a budget amendment from Beach Restoration Fund/Cash Forward Oct. V. The County is included in FEMA's Hurricane Dorian disaster declaration and beach erosion expenses are eligible for reimbursement. However, no project worksheet has been formulated at this point. While staff plans tosubmitthese expenses to FEMA for reimbursement, some or all of the expenses could be deemed ineligible for various reasons. For planning purposes, staff anticipates 75% Federal reimbursement and 12.5% State reimbursement for this change order. The remaining 12.5% local match would be provided by reserves, which are provided by Local Option Tourist Tax (approximately $234,905). In the event that FEMA determines these expenses ineligible for reimbursement, then the entire cost would be funded from Local Option Tourist Tax dollars. ALTERNATIVES Alternative 1 - Authorize additional funding for Change Order No. 1 in the amount of $1,879,240.02 producing a new total contract price of $6,390,952.02. Additionally, authorize the Chairman to execute Change Order No.1 on behalf of the County. Alternative 2 — Deny Change Order No. 1 and continue the project with the original quantities. This alternative may impact reimbursement from the DEP and FEMA for not filling the sand to the original template. This alternative will end the current project at whatever location the original quantities of sand are exhausted, leaving the remaining portion of sector 5 in its current condition. The current permit would need to be amended to reflect the final ending location of the project. RECOMMENDATION Staff recommends Alternative 1 - the Board authorizes additional funding for Change Order No. 1 in the amount of $1,879,240.02 producing a new total contract price of $6,390,952.02. Additionally, Staff recommends the Board authorize the Chairman to execute Change Order No.1 on behalf of the County. ATTACHMENTS Change Order No. 1 AGENDA ITEM FOR DECEMBER 10, 2019 77 C:\Users\legistar\AppData\Local\Temp\BCL Technologies\easyPDF 8\@BCL@ACOE2B93\@BCL@ACOE2B93.doc