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INDIAN RIVER COUNTY <br />OFFICE OF MANAGEMENT AND BUDGET <br />PURCHASING DIVISION <br />DATE: <br />TO: <br />THROUGH: <br />FROM: <br />January 28, 2020 <br />BOARD OF COUNTY COMMISSIONERS <br />Jason E. Brown, County Administrator <br />Kristin Daniels, Director, Office of Management and Budget <br />Jennifer Hyde, Purchasing Manager <br />SUBJECT: Authorization to Increase Blanket Purchase Orders <br />BACKGROUND: <br />Blanket Purchase orders are issued at the request of using departments to enable as needed <br />purchases over the course of the fiscal year. The Purchasing Manager may approve purchase <br />orders up to $35,000 (not associated with a bid or contract), and the Administrator is <br />authorized in Chapter 105 of the County Code to approve purchase orders up to $75,000. <br />DISCUSSION: <br />The needs of some departments may exceed the Administrator's approval authority during the <br />course of a fiscal year. Many of these purchases reflect needs that are not easily addressed <br />through the bid process. The pro shop at Sandridge Golf Club needs to maintain an ample <br />supply of goods necessary in support of their sports and the demand of their patrons. Pro Shop <br />sales continue to increase at Sandridge. <br />As additional funds are needed on each Purchase Order, a request is made through the <br />department director to the Budget Office. The Budget Office verifies funds are available and <br />forwards the request to Purchasing. If all required approvals are in place, the Purchasing <br />Division adds the requested funds to the Purchase Order. <br />Pre -authorization by the Board for these requested increases will ensure the Purchase Orders <br />can be increased expeditiously, after confirmation of the availability of funds by the Budget <br />Office. <br />FUNDING: <br />Funds are or will be made available as indicated in the table on the next page. <br />56 <br />