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On February 12, 2019, the Board of County Commissioners reviewed and approved the selection committee's recommendation and authorized staff to proceed with contract negotiations with the number one ranked firm, Tindale -Oliver and Associates, Inc. (and the subsequent ranked firm, should negotiations with the higher ranked firm fail). Thereafter, staff negotiated with Tindale - Oliver and Associates, Inc. and on March 26, 2019 the BCC approved a proposed impact fee update consultant services contract with that firm with an original estimated completion of the study and approval by the BCC in December 2019. The Tindale -Oliver contract is set to expire on January 1, 2020. Although Tindale -Oliver has made substantial progress in its work under the contract, it is anticipated that the work will not be completed by the contract expiration date. As such, the matter is being presented for the Board to consider approving a time extension to the contract. ANALYSIS Since approval of the contract, Tindale -Oliver and Associates, Inc., County Community Development Department, and Budget Department staff have extensively coordinated to provide data, review and respond to questions, review draft work, and to hold conference calls and meetings internally and with school district staff. Most recently, county staff met with School District staff to review current and future impact fee needs and met internally to review proposed impact fee rates for affordable housing and for commercial and industrial uses. While extensive progress has been made in developing the impact fee report, additional time is needed to complete it and present to the BCC. As approved, the contract with Tindale -Oliver and Associates contained an aggressive "preliminary schedule" within Appendix A. That preliminary schedule anticipated submittal of a final impact fee report on October 31, 2019 with public meetings during the months of November and December 2019. This was a "best case" scenario, assuming meetings could be arranged and scheduled promptly, data provided without any issues, draft documents reviewed quickly, and internal meetings promptly held. Recognizing that best case scenarios are not always achievable, and that additional time could be needed, the contract contains language to allow for the extension of the contract with the consultant. A proposed Modification One to the consultant contract to extend the completion date of the impact fee update study is attached for BCC consideration. That modification contains a proposed revised schedule that shows completion of the impact fee study and review by the BCC at public meetings in February and March of 2020. Revising the schedule as proposed will allow additional time to prepare the draft report for BCC review in January/February. While the proposed modification contains a proposed revised schedule and it is not anticipated that additional time will be needed beyond that schedule, the contract does also contain an allowance for additional time should it be needed. Similar to the previous 2013 contract with Tindale -Oliver and Associates, Inc., the Modification One will extend the contract end date out until the project is completed (no specified day) and allows for the modification of the schedule to be done administratively without RN