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SURPLUS SALE/TAMPA MACHINERY AUCTION, <br />INC. /AUCTIONEERING SERVICES AGREEMENT <br />The Board reviewed a Memorandum of March 10, 1995: <br />DATE: March 10, 1995 <br />TO: BOARD OF COUNTY COMMISSIONERS <br />THRU: James E. Chandler, County Administrator <br />H.T. "Sonny" Dean, Director�0 <br />General Services <br />FROM: Fran Boynton Powell, Purchasing Manage v <br />SUBJ: Surplus Sale/Tampa Machinery Auction, Inc. <br />Auctioneering Services Agreement <br />BACKGROUND INFORMATION: <br />The current Board approved list of surplus items has several <br />pieces of heavy equipment (Exhibit A) that require special <br />handling in order to realize their maximum resale value. In <br />surveying other governmental agencies on how they dispose of <br />surplus equipment, several stated that they used the services of <br />Tampa Machinery Auction, Inc. <br />Tampa Machinery Auction, Inc. has been in business for twenty <br />five years, and has a very good track record as to their success <br />in bringing top dollar for their sales. They hold an auction <br />once a month and promote it with radio and television <br />advertising plus a regular mailing list of 15,000 to 20,000 <br />regular subscribers. This company has an advertising budget in <br />excess of $100,000 and on an average, over 2,000 buyers attend <br />their monthly sale. <br />The following agencies contacted shared their success stories <br />about this company bringing them top dollar for equipment. <br />Highlands County: Under contract with this company for eighteen <br />years. County received higher returns than by conducting their <br />own auction. Ex: 30 year old piece of Caterpillar equipment <br />bought by the County for $70,000, was sold by Tampa Machinery <br />Auction for $35,000. Dump trucks auctioned by Tampa Machinery <br />brought in prices $2,000-$3,000 higher than at a local sale. <br />Record keeping is excellent, very satisfied with service. <br />City of Lakeland: Ted Swick, Fleet Manager, has done business <br />with this vendor for over ten years. Tampa Machinery and <br />Auction, Inc. auctions their Caterpillar heavy equipment for a <br />higher amount than the guaranteed repurchase price on total cost <br />agreements. Last year, sales exceeded $250,000 over the <br />guaranteed buy back totals. The City of Lakeland buys <br />approximately $120 million dollars worth of equipment a year and <br />when a piece of equipment is declared surplus, it immediately <br />goes to Tampa Machinery and Auction, Inc. for sale. Title work <br />on all vehicles is handled very efficiently. <br />boa 4 PAo1. 616x1 � <br />MARCH 219 1995 39 <br />