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INDIAN RIVER COUNTY, FLORIDA AGENDA ITEM Assistant County Administrator / Department of General Services Parks and Conservation Resources Division I CONSENT AGENDA BCC Meeting 2/18/2020 Date: To: January 31, 2020 The Honorable Board of County Commissioners Through: Jason E. Brown, County Administrator Michael C. Zito, Assistant County Administrator Kristin Daniels, Director, Office of Management and Budget Kevin Kirwin, Director, Parks and Conservation Resources From: Beth Powell, Asst. Director, Parks and Conservation Resources Subject: Jones' Pier Conservation Area Public Use Improvements — Work Order Number 3 Jones' Pier Conservation Area Construction Administration Services BACKGROUND: On October 15, 2019, staff provided an update to the Board regarding the improvements for the Jones' Pier Conservation Area including the design and engineering for the public use improvements and saltmarsh wetland. The construction of the project was awarded to XGD Systems, Inc. on January 7, 2020, and the Agreement was executed by all parties. Due to current project workloads and staffing limitations within the Public Works Department, it is necessary to contract professional construction administration services for this project to assist with technical items such as: • Coordination of project meetings and scheduling • Coordination with other project consultants • Review of contractor's submittals and shop drawings with follow-up recommendations • Review and coordination of necessary on-site testing • Review as -built survey (to be provided by contractor) for compliance with approved plans • Confirmation of work performed and review of pay requests On April 17, 2018, the Board of County Commissioners approved Continuing Consulting Engineering Services Agreements (RFQ 2018008). Carter Associates, Inc. is the design engineer of record for the 4 -acre Saltmarsh Wetland and was also hired to provide bid document preparation and assist with the bidding process for both phases of the project. Based on their familiarity with the project, staff determined that Carter Associates, Inc. would be the most appropriate firm to assist with construction services for all phases of the project, with exception of the Pavilion/Restroom. Staff will work with the project architect to provide additional services as needed in relation to that building. Carter Associates, Inc. provided staff with a proposal (Attachment A and Exhibit A) for the services listed above. These services will be provided to completion of the project as outlined in the proposal. Carter Associates, Inc., in close coordination with County staff, will serve as the primary point of contact with the general contractor on behalf of the County. 25