Laserfiche WebLink
Indian River County, Florida <br />Department of Utility Services <br />Board Memorandum <br />Date: May 07, 2020 <br />To: Jason E. Brown, County Administrator <br />From: Vincent Burke, PE, Director of Utility Services <br />Subject: Asset Management Program: Computerized Maintenance Management System <br />Software Selection Planning Service <br />Descriptions and Conditions: <br />Indian River County Department of Utility Services (IRCDUS) owns and operates both water and <br />wastewater utility infrastructure and serves approximately 50,000 accounts. This infrastructure consists <br />of water production facilities, water wells, potable water distribution networks, wastewater treatment <br />facilities, wastewater collection systems, and reclaimed water distribution networks. This infrastructure <br />is comprised of a considerable number of assets in the form of equipment, buildings, property, pipelines, <br />manholes, supply wells, and a variety of other components used in operating the systems. These assets <br />require preventative and corrective maintenance with a limited service life requiring eventual <br />replacement. In addition, the systems will expand over time as new customers connect to the system, <br />adding additional assets to the infrastructure. <br />Analysis: <br />IRCDUS desires to, replace the existing Utility Asset Management Computerized Maintenance <br />Management System (CMMS) with a new software system that meets all necessary functional <br />requirements for the successful management of plant, pumping and pipeline assets. The CMMS must <br />provide data -driven metrics to drive decision making, budgetary processes, projections, and report/audit <br />functionality. To achieve this goal, IRCDUS is initiating this work order to receive planning assistance with <br />selecting the best -fit software platform. As part of the Phase I Asset Management work, Arcadis U.S.,'Inc. <br />(Arcadis) performed an analysis to determine the relative cost to update and correct the existing SEMS <br />implementation at IRCDUS versus replacement, and it was determined that the cost of a new system <br />would be similar to the cost of updating the existing system. Arcadis believes that legacy software system <br />replacements such as this are the ideal time to improve overall business process execution, using the new <br />technology as the lever to make positive changes to the organizational performance. <br />Pursuant to the Agreement for Professional Services entered into on October 17, 2017, IRCDUS solicited <br />a proposal from Arcadis for the CMMS software selection planning service. Arcadis has submitted Work <br />Order No. 2. <br />31 <br />