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gC INDIAN RIVER COUNTY OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION DATE: April 3, 2020 TO: BOARD OF COUNTY COMMISSIONERS THROUGH: Jason E. Brown, County Administrator Kristin Daniels, Director, Office of Management and Budget FROM: Jennifer Hyde, Purchasing Manager SUBJECT: Ranking of Firms and Approval of Agreement — RFP 2020025 - Disaster Debris Management Services BACKGROUND: On behalf of the Public Works Department, Requests for Proposals (RFPs) were solicited for the as needed management of debris that may result from catastrophic events such as tropical storms, hurricanes or tornadoes. The current contract was awarded by the Board on April 6, 2016 to Ceres Environmental Services as primary contractor and AshBritt Environmental as secondary contractor. The term of the new agreement is 24 months, with two additional 24 -month terms available. Primary and secondary awards are again proposed. RFP RESULTS: Advertising Date: January 12, 2020 RFP Opening Date: February 19, 2020 Solicitation Broadcast to: 653 Subscribers RFP Documents Requested by: 20 Firms Replies: 11 Firms ANALYSIS: A selection committee comprised of Rich Szpyrka, PE, Public Works Director, James Ennis, PE, Assistant Public Works Director, Kristin Daniels, CGFO, Director, Office of Management and Budget, Himanshu Mehta, PE, Managing Director, SWDD, and Kirstin Leiendecker, PE, Project Engineer independently evaluated and scored the received proposals in accordance with the RFP document and Purchasing Manual. Evaluation criteria included qualifications and experience of the firm, references, project approach and schedule, and proposal pricing. These scores were compiled by the committee and an overall initial ranking of firms developed. The top three firms were invited to participate in interviews. At the conclusion of the interviews, each committee member ranked the top three firms, with those rankings compiled to develop the final ranking of firms. 42