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BOOK 94 r, ru 925 When. he returned late Friday afternoon, she was reading magazines, nothing was on her desk, and the bookshelf had not been touched. Another written warning was generated. On January 16th, another incident occurred concerning the Coopers & Lybrand audit. He recalled he received a call to expect a routine audit. He knew they would want to see the grants files, and the advance phone call enabled the department to ensure the files were ready for the auditor to review. On Friday, January 13th, about 4 pm, an auditor called first and then came to the department to look at their grant paperwork. When the auditor arrived, he asked Miss Freeman for the files, but she had put everything that was a year or older in storage. Another problem, Miss Freeman had made copies of one side of a duplexed document for the file and mailed the full set to Tallahassee. In front of an auditor, he had to explain why half the figures were missing which was very embarrassing. After this incident, Miss Freeman received an employee consultation. Then Mr. King explained in detail how a stack of sensitive EMS reports was discovered in Miss Freeman's desk drawer on January 24th which resulted in her last written warning. He investigated and learned that Miss Freeman had accepted them and the responsibility for their disposition. Leaving the reports unsecured in her desk drawer was unacceptable because she knew how to handle these documents. This incident was part of why she was written up. The second circumstance of the last written warning was lack of work effort in a project involving insertion of pages in the 3 - ring binder of the HAZMAT plan. Miss Freeman said the best she could do was 4 to 4i binders in a day's time, yet the other people in the office were doing one approximately every 15 or 20 minutes. Because of her continued declining work effort, Mr. King recommended to Director Wright that a pre -termination hearing be scheduled; Director Wright agreed. In conclusion, Mr. King viewed disciplinary sanctions against an employee as a last step in the employee motivation process. Before the formal process began, he believed he had done everything possible to motivate Miss Freeman, had made every effort to help her, but at some point a manager had to determine what was fair to everyone in the office. Attorney Stone began interrogating Mr. King, and Chairman Macht interrupted to remind him this was not a circuit court proceeding. Attorney Stone apologized and remarked that he merely wished to receive direct -answers. 14 April 24, 1995