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A TRUE COPY <br />CERTIFICATION ON LAST PAGE <br />J.R. SMITH, CLERK <br />c. Contractual Costs (Subcontractors). Match or reimbursement requests for payments to subcontractors must be <br />substantiated by copies of invoices with backup documentation identical to that required from Grantee. <br />Subcontracts which involve payments for direct salaries shall clearly identify the personnel involved, salary rate <br />per hour, and hours spent on the Project. All eligible multipliers used (i.e., fringe benefits, overhead, indirect, <br />and/or general and administrative rates) shall be supported by audit. If Department determines that multipliers <br />charged by any subcontractor exceeded the rates supported by audit, Grantee shall be required to reimburse such <br />funds to Department within thirty (30) days of written notification. Interest shall be charged on the excessive <br />rate. Nonconsumable and/or nonexpendable personal property or equipment costing $1,000 or more purchased <br />for the Project under a subcontract is subject to the requirements set forth in Chapters 273 and/or 274, F.S., and <br />Chapter 691-72, Florida Administrative Code (F.A.C.) and/or Chapter 69I-73, F.A.C., as applicable. The Grantee <br />shall be responsible for maintaining appropriate property records for any subcontracts that include the purchase <br />of equipment as part of the delivery of services. The Grantee shall comply with this requirement and ensure its <br />subcontracts issued under this Agreement, if any, impose this requirement, in writing, on its subcontractors. <br />i. For fixed-price (vendor) subcontracts, the following provisions shall apply: The Grantee may <br />award, on a competitive basis, fixed-price subcontracts to consultants/contractors in performing the <br />work described in Attachment 3, Grant Work Plan. Invoices submitted to Department for fixed- <br />price subcontracted activities shall be supported with a copy of the subcontractor's invoice and a <br />copy of the tabulation form for the competitive procurement process (e.g., Invitation to Bid, Request <br />for Proposals, or other similar competitive procurement document) resulting in the fixed-price <br />subcontract. The Grantee may request approval from Department to award a fixed-price subcontract <br />resulting from procurement methods otherthan those identified above. In this instance, Grantee shall <br />request the advance written approval from Department's Grant Manager of the fixed price <br />negotiated by Grantee. The letter of request shall be supported by a detailed budget and Scope of <br />Services to be performed by the subcontractor. Upon receipt of Department Grant Manager's <br />approval of the fixed-price amount, Grantee may proceed in finalizing the fixed-price subcontract. <br />ii. If the procurement is subject to the Consultant's Competitive Negotiation Act under section <br />287.055, F.S. or the Brooks Act, Grantee must provide documentation clearly evidencing it has <br />complied with the statutory or federal requirements. <br />d. Travel. All requests for match or reimbursement of travel expenses shall be in accordance with Section 112.061, <br />F.S. <br />e. Direct Purchase EauiRment. For the purposes of this Agreement, Equipment is defined as capital outlay costing <br />$1,000 or more. Match or reimbursement for Grantee's direct purchase of equipment is subject to specific <br />approval of Department, and does not include any equipment purchased under the delivery of services to be <br />completed by a subcontractor. Include copies of invoices or receipts to document purchases, and a properly <br />completed Exhibit B, Property Reporting Form. <br />f. Rental/Lease of Equipment. Match or reimbursement requests for rental/lease of equipment must include copies <br />of invoices or receipts to document charges. <br />g. Miscellaneous/Other Expenses. If miscellaneous or other expenses, such as materials, supplies, non -excluded <br />phone expenses, reproduction, or mailing, are reimbursable or available for match or reimbursement under the <br />terms of this Agreement, the documentation supporting these expenses must be itemized and include copies of <br />receipts or invoices. Additionally; independent of Grantee's contract obligations to its subcontractor, Department <br />shall not reimburse any of the following types of charges: cell phone usage; attorney's fees or court costs; civil <br />or administrative penalties; or handling fees, such as set percent overages associated with purchasing supplies or <br />equipment. <br />h. Land Acquisition. Reimbursement for the costs associated with acquiring interest and/or rights to real property <br />(including access rights through ingress/egress easements, leases, license agreements, or other site access <br />agreements; and/or obtaining record title ownership of real property through purchase) must be supported by the <br />following, as applicable: Copies of Property Appraisals, Environmental Site Assessments, Surveys and Legal <br />Descriptions, Boundary Maps, Acreage Certification, Title Search Reports, Title Insurance, Closing <br />Statements/Documents, Deeds, Leases, Easements, License Agreements, or other legal instrument documenting <br />acquired property interest and/or rights. If land acquisition costs are used to meet match requirements, Grantee <br />agrees that those funds shall not be used as match for any other Agreement supported by State or Federal funds. <br />10. Status Reports. <br />The Grantee shall submit status reports quarterly, unless otherwise specified in the Attachments, on Exhibit A, <br />Progress Report Form, to Department's Grant Manager describing the work performed during the reporting <br />period, problems encountered, problem resolutions, scheduled updates, and proposed work for the next reporting <br />Attachment 1 <br />4ofII <br />Rev. 5/6/2020 <br />