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Daily inspection records will be retained for a minimum of seven years. The Maintenance <br /> Supervisor will periodically conduct vehicle inspections behind the drivers who have completed <br /> the vehicle inspections to ensure that the daily vehicle inspections are adequately performed. <br /> Once defects are noted they will be prioritized and sorted into categories for repairs. Once a <br /> defect is noted on the inspection form and repaired,the documentation will be attached to the <br /> work/repair order and filed in the maintenance files. <br /> Preventive Maintenance <br /> Senior Resource Association will perform scheduled preventive maintenance on all vehicles at <br /> the 6,000 mile interval specified in the agency's maintenance plan. As preventative maintenance <br /> inspections are scheduled by projected mileage, the agency will allow±600 mile deviations in <br /> mileage interval. When a vehicle is due for an inspection, it will be taken out of service until the <br /> inspection is completed. This allows a series of repairs to be carried out while minimizing costs <br /> and optimizing the number of operational vehicles. If a vehicle is "down" for an extended period <br /> of time due to unavoidable circumstances,preventative maintenance will be temporarily <br /> suspended until the vehicle can be returned to service. However,the annual inspection will be <br /> conducted on all vehicles regardless of"up/down" status and/or mileage accrued. There will be a <br /> monthly audit of the Maintenance department's work by the Transportation Director to ensure <br /> maintenance is adhering to FDOT"C" inspection standards. <br /> Each vehicle will have a written record documenting preventive maintenance, regular <br /> maintenance, inspections, lubrication and repairs performed. Such records will be maintained for <br /> at least seven years and include, at a minimum,the following information: <br /> • Identification of the bus <br /> • Date, mileage, description, type "C" inspection, maintenance, lubrication, or repair <br /> performed <br /> For tracking purposes, a maintenance log will be kept containing vehicle ID, make and type of <br /> vehicle, year,model, special equipment, inspections, maintenance and lubrication intervals, and <br /> date or mileage when services are due. <br /> 136 <br />