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FY 2020—2021 EMPA AGREEMENT <br /> ATTACHMENT A(3)—QUARTERLY REPORTS <br /> Recipients must provide the Division with quarterly financial reports and a final close-out report. <br /> • Quarterly financial reports are due to the Division no later than forty-five (45)days after the end of <br /> each quarter of the program year and must continue to be submitted each quarter until <br /> submission of the final close-out report. The ending dates for each quarter of this program year <br /> are September 30, December 31, March 31, and June 30. <br /> Reporting Period Report due to Division no later than <br /> July 1 through September 30 November 15 <br /> October 1 through December 31 February 15 <br /> January 1 through March 31 May 15 <br /> April 1 through June 30 August 15 <br /> The Recipient shall provide the Division with full support documentation for the quarterly <br /> financial reports. <br /> A. The Recipient must provide the Division with supporting documentation for the quarterly financial <br /> reports. To eliminate large files and mailings,the Division shall accept back up documentation on <br /> a CD if desired by the county. <br /> B. The Quarterly Tasks form 1B is due with your quarterly financial report each quarter. This form <br /> identifies all Emergency Management personnel's required training completed (or working <br /> towards completion)as well as quarterly deliverables during the agreement period. <br /> C. In order to ensure compliance with Rule 27P-19.011, Florida Administrative Code, the Local <br /> Budget Match Requirement Form shall be completed and sent when the Local County Budget is <br /> approved or by November 15, 2020. The County shall provide a copy of the current Emergency <br /> Management Local Budget(General Revenue) including approved budget date with the form. If <br /> the County's current budget is lower than the previous year, or the average of the last three <br /> years, the county is required to request a Waiver no later than forty-five (45)days after the county <br /> budget is approved. <br /> D. In a format provided by the Division, Form 4-Staffing Detail and position descriptions of each <br /> funded county emergency management staff shall be submitted no later than November 15, <br /> 2020, or along with 1st quarter reimbursement submission, whichever occurs first. <br /> E. The final close-out report is due sixty(60)days after termination of this Agreement by August 30, <br /> 2021, or 60 days after completion of activities contained in this agreement, whichever occurs first. <br /> 44 <br />