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ATTACHMENT G — REPORTING FORMS FLORIDA DIVISION OF EMERGENCY MANAGEMENT EMERGENCY MANAGEMENT PERFORMANCE GRANT PROGRAM, COVIO-19 Supplemental 2020.2021 EMPG-S REPORTING FORMS 2020.2021 QUARTERLY REPORTING FORMS QUARTERLY REPORTS INCLUDE: DIVISION Farm 1A - Quarterty Financial Report, DIVISION Form 18 - Quarterly Tasks, DIVISION Forms 2A 6 28 Detail of Claims and DIVISION Farm 5 -Time and Effort (if applicable). I These rams are to be submitted to the Division each quarter 2 Complete Division Form 1A - Quarterly Financial Report by entering ak mfurmatim needed to support the clam for rembursement sign and date Include a descnphro narrow. outhnmg quarterlyprogress events delays in the section provided 3 Complete Division Form 18 - Quarterly Tasks to support that deliverables and tasks ere being competed as requ.red throughout the period of performance. sign and date. 4 The Division Form 2A - Detail of Claus 8 Division Form 2B - Detail of Claims (Salaries 8 Fringe) forms must accompany the Division Farm to - Quarterly Financial Report each quarter 5 The Division Form 1A - Quarterly Financial Report form must be signed by the gram manager or someone with equal authority 6 Claims for rehmbursemmk may be submitted by erneil to the app -P-10 DNrsidn Grant Manager according to apphcabie region or at the address belay FLORIDA DIVISION OF EMERGENCY MANAGEMENT 2555 SFIUMARD OAK BOULEVARD TALLAHASSEE. FLORIDA 32399.2100 Attn: (Division Grant Manage,) Division Form 3A - Quarterly Match: 1 The 2020.2021 EMPG-S agreement has a 50% Federal and 50% Local match requirement Unless othervnse authorusd by taw. Federal funds cannot be matched with other Federal funds. The Division Form 3A - OurerieAy Match Form shall be subrrutled to the Dnesion each quarter to identify the non-federal match amount The Sub -Recipient must provide supporMg documerhtation of matching lands p e I—— receipts paystubsearning ttalaamama cancelled chaeks credit card etatamenh hank valemarax ate ). when using Local funds to satisfy the match requirement Cost-muctmil requirements shag be in accordance with 2 C.F.R. part 200.306. Match contributions must be veritable. reasonable aawvabte. allocable and necessary under the grant program and must comply lwth all Federal requirements and regulations. Division Form 38 - Activity Log: 1 ProvMs the EMPG-S COVID-19 Acbmy Log Forth 3B outknehg aammes the Sub -recipient has conducted or mil conduct throughout the period of performence The Dmsion Form 38 shall be submMed to the Division each quarter 2. Proposed staling acts lies must be linked to accomphshing the actimbes outlined in the EMPG-S COVID- f9 Acbmy Log Division Form 4 - Staffing Detail: 1. List EMPG funded Emergency Management Agency staff Prowde a total anticipated annual amount of Salanes and Bmefd%to be paid tar each position Provide the funding distribution amount or percentage in each applicable columni. local, state federal etc Please provide the Drms,on updates to this form as necessary 2 Along with the Division Fors 4 - Stalling Detail pleas* Prowde poubm descnpbons for EMPG funded stall 3. Along with the Division Form a. Staffing D*tail. please provide dOCUrnriled Policies for any (ming. benefits incentives or special pay to be claimed through the Went Division Form 5 - Close Out Repon: 1 The Dmsion Form S. Gose Out Report is due wthm iwy t00) days after the Period of agreement ands. Th*2020,,2021 EMPG s agreement has a 50% Federal and SOX Local match requirement The appropriate Local match supporting documentation It.9 undoesrecerPhpeystubs, sematg staterrynts cancelled checks. credit card statementsbank statements. etc.) shall be Provided to the Division along vnth the Farm 5. Close Out Report 2. The agreement cannot be erinsdwod closed until the Division Form 5 - Close Out Report has been recawed and approved by the amsim Division Form 6 - Time and Effort: I. Provide copes of certified LmoshaNs win employee and supervisor %grrelure documenting hours worked or Division Farm 6 - Tm* and Effort. The form must account for 100% of the hours claimed for remburemmt each quarter. EMPG-S Program NOFO I Conustent whin 2 C F R Pad 200 none of the funds awarded under this Agreement may duplicate the same cosh already ped for with fundng loom FEMA's Pubhc Assistance Program or any otrer Federal program. tin add tin, croshsteM wM section C.4. - Cosi Sham of the Elill NOFO. fundng is not eligible to be used to pay the non -Federal cost share under other Federal grant programs andfor pay back bans with the Federal government- unless expressly allowed under the terms or the Federal award. Required doctanentocion to support project aapenditures: I SubReeipents shall maintain a geritranancial file wt h copies ofsuppomng doeumemobon for *it pad Pro}ectrprogrom eypend4ures claimed dung Me grim perrod Documentation of expendNrres clamed for reimbursement through the grant will be removed and ven6ed by Division staff. Acceptable documentation includes copes of purchase orders and pad vouchers, pad invoices in cancelled check$, tereShOWS and payroll vouchers, loumal trm$Joys. credit card and bank statements. etc The$* documents should be submitted when requesting l.mbursem*nl 2. Ali clams for reimbursement shall be submitted on the approved the Orvlsien Quartery, Financial Reporting tams Clercs not submitted on the proper forms or that are unsupported byprOPW documentation will not be processed and unit be returned for addmonal support 3 Please insure that the documentation submitted for review is legible 4 Please vent' rpm calculations td accuracy before submitting to the Dmision for resew each quarter 52