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INDIAN RIVER COUNTY, FLORIDA MEMORANDUM C)c+, / , dO a C) TO: Jason E. Brown, County Administrator CONSENT E FROM: Dan Russell, Information Technology Director SUBJECT: Extension to Telecommunications Systems Equipment, Material, Supplies, Maintenance, and Installation Agreement between Indian River County (IRC) and Gerelcom, Inc. DATE: October 1, 2020 BACKGROUND: On October 1, 2017, the IRC Board of County Commissioners approved a new contract service agreement for Telecommunications Systems professional services including equipment, material, supplies, maintenance and installation services. The initial term of the contract was for one year beginning on October 1, 2017. The contract included a provision for (2) optional one-year extensions. The first extension option was exercised on October 1, 2018 and the second extension option was exercised on October 1, 2019. ANALYSIS Indian River County has issued a invitation to bid for a new Telecommunications Systems Equipment, Material, Supplies, Maintenance, and Installation contract and anticipates bring a new contract to the Board for approval in early November, 2020. In order to prevent a gap in services staff recommends a third limited extension to the original agreement at the same terms and pricing. The recommend term for this extension is October 1, 2020 through November 30, 2020. FUNDING The funding for work performed under this extension is included in the Telecommunications Division FY20/21 Budget under GL 50523420-33190. RECOMMENDATION Staff recommends that the Board of County Commissioners approve the contract extension, in order to maintain the current pricing structure and avoid a gap in service. ATTACHMENTS Gerelcom, Inc. Contract Extension. DISTRIBUTION Gerelcom, Inc. C:\Users\tcournoyer\AppData\Local\Microsoft\Windows\I NetCache\Content.Outlook\R K7PG NZ4\Telecommunications Systems Agreement Extension - Gerelcom-10-01-20 - Staff Report.docx