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WA <br />INDIAN RIVER COUNTY <br />OFFICE OF MANAGEMENT AND BUDGET <br />PURCHASING DIVISION <br />DATE: November 1, 2016 <br />TO: Jason E. Brown, County Administrator <br />THROUGH: Michael Smykowski, Budget Director V� <br />Richard B. Szpyrka, P.E., Public Works Director <br />FROM: Jennifer Hyde, Purchasing Manager <br />SUBJECT: Designation of Econolite as Sole Source Provider <br />Traffic Control Systems <br />BACKGROUND: <br />In the traffic signal operations and maintenance industry there are multiple vendors that provide <br />traffic signal controller equipment and assemblies. The various vendors' equipment are not <br />compatible with each other. Starting in 2001, the County's Traffic Engineering Division established <br />Econolite products as the County's standard, thereby guaranteeing consistency and communication <br />between each traffic signal, thus increasing the timing and efficiency of roadway corridors <br />throughout the County. <br />In order to ensure consistency and standardization throughout our system, the Public Works <br />Department is requesting the Board of County Commissioners declare Econolite as the sole source <br />manufacturer and provider for all related traffic control systems equipment and authorize the waiver <br />of the requirement for bids for their purchase. This will enable efficient replacement of inventory as <br />required for use in the field, including three (3) traffic signal cabinet assemblies and two (2) video <br />detection cameras that were damaged during Hurricane Matthew. <br />FUNDING: <br />Annual expenditures for signals come from various accounts in Transportation/Traffic Engineering, <br />as well as specific roadway projects, as determined by location and type of work to be completed. <br />Expenditures for the replacement parts associated with Hurricane Matthew in the amount of $59,320 <br />will be available in the Traffic Engineering/Other Operating Supplies/Hurricane Matthew account - <br />11124541-035290-17001. <br />RECOMMENDATION: <br />Staff recommends the Board declare Econolite as the County's sole source provider for all traffic <br />signal related equipment and waive the requirement for bids for their purchase, as needed. <br />X08 <br />