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Museum and Library Services. The Subgrantee will be notified once the approval has been obtained. 18. Unobligated and Unearned Funds and Allowable Costs. In accordance with Section 215.971, Florida Statutes, the Subgrantee shall refund to the State of Florida any balance of unobligated funds which has been advanced or paid to the Subgrantee. In addition, funds paid in excess of the amount to which the Subgrantee is entitled under the terms and conditions of the agreement must be refunded to the state agency. Further, the Subgrantee may expend funds only for allowable costs resulting from obligations incurred during the specified agreement period. Expenditures of state and federal financial assistance must be in compliance with the laws, rules and regulations applicable to expenditures of funds. For state funds, guidelines for allowable costs are outlined in the Department of Financial Services' Reference Guide for State Expenditures (as of January 2020) t)2sVlwww myfloridacfo com/diyision/aa/manuaIc/do timenrc/ReferenceGiiideforStateEroenditures.ndt; incorporated by reference. For federal funds, guidelines for allowable costs can be found gPo aoy/fdsys/nkWCFR-2014-title2-voll/pdf/C'FR-2014-title2-voll-Iiart200-subpartE.ndf in 2 CFR Part 200, Subpart E— Cost Principles (as of September 2019), incorporated by reference. 19. Repayment. All refunds or repayments to be made to the Department under this agreement are to be made payable to the order of "Department of State" and mailed directly to the following address: Florida Department of State, Attention: David Beach, Library Program Specialist, Division of Library and Information Services, 500 South Bronough Street, Mail Station #9D, Tallahassee, FL 32399. In accordance with Section 215.34(2), Florida Statutes, if a check or other draft is returned to the Department for collection, Subgrantee shall pay to the Department a service fee of $15.00 or five percent (5%) of the face amount of the returned check or draft, whichever is greater. 20. Single Audit Act. Each Subgrantee, other than a Subgrantee that is a state agency, shall submit to an audit pursuant to the federal Single Audit Act, 2 Code offederal Regulations Part 200, Subpart F — Audit Requirements (gpo gov/fdsys/pkg CFR-2014-title2-voll/pdf/ FR-2014-title2-voll-12art2QQ,pdf (as of September 2019)), incorporated by reference. See Attachment B for additional information regarding this requirement. If a Subgrantee is not required by law to conduct an audit in accordance with the Florida Single Audit Act because it did not expend at least $750,000 in state financial assistance, it must submit a Financial Report on its operations pursuant to Section 218.39, Florida Statutes within nine months of the close of its fiscal year. 21. Retention of Accounting Records. Financial records, supporting documents, statistical records and all other records, including electronic storage media pertinent to the Project, shall be retained through June 30, 2029. If any litigation or audit is initiated or claim made, the records shall be retained until June 30, 2029 or five fiscal years ager the litigation, audit or claim has been completed and all' issues arising from it have been resolved, whichever is later. 22. Obligation to Provide State Access to Grant Records. The Subgrantee must make all grant records of expenditures, copies of reports, books, and related documentation available to the Division or a duly authorized representative of the State of Florida for inspection at reasonable times for the purpose of making audits, examinations, excerpts and transcripts. 23. Obligation to Provide Public Access to Grant Records. The Division reserves the right to unilaterally cancel this Agreement in the event that the Subgrantee refuses public access to all documents or other materials Page: 6 1 DDS auiixlcd rcqUmtd mitch fi-om 33% to 2-0$-0 h Autnnt 220220. LSTA Cnarn Agccnvnl O'onn I)LIStLSTAOI ) Chapter I B-2.011(2 1W), F(rnic(u:lc(ntiuistrutii c C.•ocle. eirective 03-2020