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2021-012
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Last modified
2/17/2021 8:30:49 AM
Creation date
1/21/2021 2:44:15 PM
Metadata
Fields
Template:
Official Documents
Official Document Type
Agreement
Approved Date
01/12/2021
Control Number
2021-012
Agenda Item Number
8.E.
Entity Name
Florida Department of Transportation (FDOT)
Subject
State Funded Grant Agreement for construction and CEI services resurfacing
69th Street from 66th Avenue to SR5/US-1
Project Number
IRC-1639, FM No. 438073-1-54-01
Document Relationships
2021-005
(Agenda)
Path:
\Resolutions\2020's\2021
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DocuSign Envelope ID: F2D8E6E0-785F-4915-B181-AE7F98512D16 <br />STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 626.01060 <br />STATE -FUNDED GRANT AGREEMENT PROGRAM MANAGEMENT <br />ozns <br />iii. Department approval of the Project scope and budget at the time appropriation authority becomes <br />available. <br />7. Compensation and Payment: <br />a. The Department shall reimburse the Recipient for costs incurred to perform services described in the <br />Project Description and Responsibilities in Exhibit "A", and as set forth in the Schedule of Financial <br />Assistance in Exhibit "B". <br />b. The Recipient shall provide quantifiable, measurable, and verifiable units of deliverables. Each deliverable <br />must specify the required minimum level of service to be performed and the criteria for evaluating successful <br />completion. The Project and the quantifiable, measurable, and verifiable units of deliverables are described <br />more fully in Exhibit "A", Project Description and Responsibilities. Any changes to the deliverables shall <br />require an amendment executed by both parties. <br />c. Invoices shall be submitted no more often than monthly and no less than quarterly by the Recipient in detail <br />sufficient for a proper pre -audit and post -audit, based on the quantifiable, measurable and verifiable <br />deliverables as established in Exhibit "A". Deliverables and costs incurred must be received and approved <br />by the Department prior to reimbursements. Requests for reimbursement by the Recipient shall include an <br />invoice, progress report and supporting documentation for the period of services being billed that are <br />acceptable to the Department. The Recipient shall use the format for the invoice and progress report that <br />is approved by the Department. <br />d. Supporting documentation must establish that the deliverables were received and accepted in writing by <br />the Recipient and must also establish that the required minimum standards or level of service to be <br />performed based on the criteria for evaluating successful completion as specified in Exhibit "A" has been <br />met. All costs invoiced shall be supported by properly executed payrolls, time records, invoices, contracts <br />or vouchers evidencing in proper detail the nature and propriety of charges as described in Attachment F <br />— Contract Payment Requirements. <br />e. Travel expenses are not compensable under this Agreement. <br />f. Payment shall be made only after receipt and approval of deliverables and costs incurred unless advance <br />payments are authorized by the Chief Financial Officer of the State of Florida under Chapters 215 and 216, <br />Florida Statutes or the Department's Comptroller under Section 334.044(29), Florida Statutes. <br />❑ If this box is selected, advance payment is authorized for this Agreement and Exhibit "G", <br />Alternative Advance Payment Financial Provisions is attached and incorporated into this <br />Agreement. <br />If the Department determines that the performance of the Recipient is unsatisfactory, the Department shall <br />notify the Recipient of the deficiency to be corrected, which correction shall be made within a time -frame to <br />be specified by the Department. The Recipient shall, within thirty (30) days after notice from the Department, <br />provide the Department with a corrective action plan describing how the Recipient will address all issues of <br />contract non-performance, unacceptable performance, failure to meet the minimum performance levels, <br />deliverable deficiencies, or contract non-compliance. If the corrective action plan is unacceptable to the <br />Department, the Recipient will not be reimbursed to the extent of the non-performance. The Recipient will <br />not be reimbursed until the Recipient resolves the deficiency. If the deficiency is subsequently resolved, the <br />Recipient may bill the Department for the unpaid reimbursement request(s) during the next billing period. If <br />the Recipient is unable to resolve the deficiency, the funds shall be forfeited at the end of the Agreement's <br />term. <br />Recipients receiving financial assistance from the Department should be aware of the following time <br />frames. Inspection and approval of deliverables and costs incurred shall take no longer than 20 days <br />from the Department's receipt of the invoice. The Department has 20 days to deliver a request for <br />payment (voucher) to the Department of Financial Services. The 20 days are measured from the latter of <br />the date the invoice is received or the deliverables and costs incurred are received, inspected, and <br />approved. <br />Page 3 of 14 <br />
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