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Board of County Commissioners Meeting Minutes - Final September 22, 2020 Attachments: Staff Report APTIM Bid Recommendation Letter 9-15-20 Coastal Tech Recommendation Letter 9-15-20 Public Works Director Richard Szpyrka referred to staffs memorandum dated September 16, 2020, and a PowerPoint presentation to provide an overview of the Sector 3 and Sector 7 Beach and Dune Restoration Projects. He noted that both projects faced challenges obtaining the number of approved easements needed to ensure an effective result. Director Szpyrka then went on to discuss each project in depth, beginning with the bid disparity in the Sector 3 Project. He recounted that the lowest bidder, Ahtna Marine & Construction Company, LLC (Ahtna), had withdrawn their bid after the applicable deadline due to computational errors. The next lowest, qualified bid exceeded the budgeted local contribution and therefore could not be considered. Director Szpyrka reviewed staffs recommendations, and sought the Board's direction. Discussion ensued as the Commissioners received clarification from Director Szpyrka regarding easements, funding and staffs recommendations. Under discussion, Commissioner O'Bryan made a motion to proceed with Sector 3 and award the project to Ahtna; if Ahtna did not honor their bid, staff was authorized to pull the bid bond and proceed with Option 3.B. as detailed in staffs memo. The following people addressed the Board: Tuck Ferrell, Vice Chairman, Indian River County Beach & Shore Preservation Advisory Committee Mark Tripson, 5020 12th Street Tommy King, Rio -Bak Corporation A motion was made by Commissioner O'Bryan, seconded by Vice Chairman Flescher, to approve staffs recommendation to: 1) Award the contract to Ahtna Marine and Construction, LLC (Ahtna) for the Sector 3 Beach and Dune Project; 2) If Ahtna refused to honor the bid, staff was authorized to pull the bid bond and proceed with Recommendation 3.B.--re-bid a smaller portion of Sector 3 for completion in 2020/2021, and postpone a re -bid of the remaining portion of Sector 3 until 2021/2022. The motion carried by the following vote: Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Zorc, Commissioner O'Bryan, and Commissioner Solari Discussion returned to the Sector 7 project with Commissioner O'Bryan's suggestion to delay the project for one year while staff obtained more easements and worked to get extensions on the grant funds; all existing bids would be rejected. Indian River County Florida Page 13