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7. County Issued Cellular Devices <br />County issued cellular devices will be limited to job positions as recommended by the Department <br />Director and approved by the Office of Management & Budget and County Administrator. <br />7.1 Responsibilities <br />A. Department Directors or designee will be responsible for: <br />1. ensuring that employees using County -issued cellular devices do not also receive a <br />stipend; <br />2. periodically evaluating the current list of employees with County -issued cellular <br />devices to determine if any devices should be added or discontinued; <br />3. periodically evaluating the cost of service for County -issued cellular device within the <br />department; <br />4. promptly discontinuing service for County -issued cellular devices that do not meet <br />eligibility; and <br />5. conducting a monthly review of cellular device bills to ensure policy compliance. <br />B. Eligible Employees will be responsible for: <br />1. being accessible by cellular device for business use at all times as required by the <br />employee's job functions; <br />2. exercising appropriate precautions to prevent theft, loss or damage to the equipment. <br />3. in the event of lost or stolen equipment, immediately notifying the service provider, <br />their Department Director, and the police, in cases of theft. <br />4. utilizing the County issued cellular device in a manner that is consistent with County <br />policies and standards of behavior. <br />C. The employee must agree in writing (see Exhibit B attached) to comply, and remain in <br />continuous compliance with the provisions of this policy. <br />8. Public Records and Compliance <br />Records containing County issued or personal cellular device numbers are public records (unless <br />otherwise exempt or confidential pursuant to Florida Law). When associated with work, the use of <br />text messaging is typically for the purpose of non -substantive transitory communications. These <br />messages have short-term value based upon the content and purpose of the message. Examples of <br />transitory messages include, but are not limited to, reminders to employees about scheduled meetings <br />or appointments; and announcements of office events such as holiday parties or group lunches. <br />Transitory messages are not intended to formalize or perpetuate knowledge and do not set policy, <br />establish guidelines or procedures, certify a transaction, or become a receipt. Transitory <br />communications are to be retained until obsolete, superseded, or administrative value is lost. <br />92 <br />