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G Account Name Account Number Budgeted Amount Sector 3 Beach and Dune Restoration Fund 12814472-066514-17001 $14,800,000.00 Sector 7 Beach and Dune Restoration Fund 12814472-066512-17001 $9,900,000.00 RECOMMENDATION Previously, staff recommended an easement percentage of 90% or greater in each respective sector in order to proceed with the Beach and Dune Restoration Project(s) which was accepted by the BCC. The recommendations below take into account that goal, as well as financial considerations after bid opening. • SECTOR 3 Sector 3 easements are currently at 77% of the targeted properties representing 83% of the total project area, several of the unresponsive easements targeted are located in one area. Although the goal of easements has not yet been met, staff would recommend moving forward with this project with the continued pursuit of remaining easements while the contractor mobilizes and prepares for sand placement beginning November 1, 2020 if not for the fact that the apparent low bidder has requested to withdraw their bid, and the successor low bid of $29,000,250.00 was not fully budgeted. Thus, staff recommends the following actions for the Sector 3 Beach and Dune Restoration Project: 1. Direct staff to file a claim on the bid bond posted by Ahtna, the apparent low bidder, since their request for withdrawal of their bid, received after the 24 hour withdrawal period under the bid documents, makes this project unable to move forward financially and the County has invested significant costs in preparing the project for bid this year and time in the review of their bid prior to request for withdrawal. 2. Reject all bids due to the significant difference between the Engineers Opinion of Probable Cost and the costs shown in the remaining responsive bids received. (A) Delay the Sector 3 project until next year (2021/22) in order to attempt to solicit more competitive bids when the industry may be more receptive to projects the size of our Sector 3 project. Staff will also be seeking extensions from FEMA and FDEP for their funding awards, however, it should be noted that if not approved, these grant funds would be lost. (B) Rebid a portion of the Sector 3 project area this year (to be determined by the Engineer). This approach would require that the remaining portion of the Sector 3 project area be bid next year (construction to take place in 2021/22). A smaller project size could be completed during our construction window, even with rebidding a revised project area and might result in more competitive bids received. • SECTOR 7 As the current percentage of easements for the Sector 7 Beach and Dune Restoration Projeq o