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09/22/2020 (2)
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09/22/2020 (2)
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Last modified
1/22/2021 12:31:45 PM
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1/22/2021 12:24:51 PM
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Meetings
Meeting Type
BCC Regular Meeting
Document Type
Agenda Packet
Meeting Date
09/22/2020
Meeting Body
Board of County Commissioners
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of State, Attention: Marian Deeney, Division of Library and Information Services, 500 South Bronough Street, <br />Mail Station #913, Tallahassee, FL 32399. In accordance with Section 215.34(2), Florida Statutes, if a check or <br />other draft is returned to the Department for collection, Recipient shall pay to the Department a service fee of <br />$15.00 or five percent (5%) of the face amount of the returned check or draft, whichever is greater. <br />14. Single Audit Act. Each Grantee, other than a Grantee that is a State agency, shall submit to an audit pursuant <br />to Section 215.97, Florida Statutes. See Attachment A for additional information regarding this requirement. If a <br />Grantee is not required by law to conduct an audit in accordance with the Florida Single Audit Act because it <br />did not expend at least $750,000 instate financial assistance, it must submit a Financial Report on its operations <br />pursuant to Section 218.39, Florida Statutes within nine months of the close of its fiscal year. <br />15. Retention of Accounting Records. Financial records, supporting documents, statistical records and all other <br />records, including electronic storage media pertinent to the Project, shall be retained for a period of five (5) <br />fiscal years after the close out of the grant and release of the audit. If any litigation or audit is initiated or claim <br />made before the expiration of the five-year period, the records shall be retained for five fiscal years after the <br />litigation, audit or claim has been resolved. <br />16. Obligation to Provide State Access to Grant Records. The Grantee must make all grant records of <br />expenditures, copies of reports, books, and related documentation available to the Division or a duly authorized <br />representative of the State of Florida for inspection at reasonable times for the purpose of making audits, <br />examinations, excerpts and transcripts. <br />17. Obligation to Provide Public Access to Grant Records. The Division reserves the right to unilaterally <br />cancel this Agreement in the event that the Grantee refuses public access to all documents or other materials <br />made or received by the Grantee that are subject to the provisions of Chapter 119, Florida Statutes, known as <br />the Florida Public Records Act. The Grantee must immediately contact the Division's Contract Manager.for <br />assistance if it receives a public records request related to this Agreement. <br />18. Noncompliance. Any Grantee that is not following Florida statutes or rules, the terms of the grant agreement, <br />Florida Department of State policies and guidance, local policies, or other applicable law or that has not <br />submitted required reports or satisfied other administrative requirements for other Division of Library and <br />Information Services grants or grants from any other Office of Cultural, Historical, and Information Programs <br />(OCHIP) Division will be in noncompliance status and subject to the OCHIP Grants Compliance Procedure. <br />OCHIP Divisions include the Division of Cultural Affairs, the Division of Historical Resources, and the <br />Division of Library and Information Services. Grant compliance issues must be resolved before a grant award <br />agreement may be executed and before grant payments for any OCHIP grant may be released. <br />19. Accounting Requirements. The Grantee must maintain an accounting system that provides a complete record <br />of the use of all grant funds as follows: <br />a) The accounting system must be able to specifically identify and provide audit trails that trace the receipt, <br />maintenance and expenditure of state funds; <br />b) Accounting records must adequately identify the sources and application of funds for all grant activities <br />and must classify and identify grant funds by using the same budget categories that were approved in the <br />Page: 5 <br />State Aid to Libinties Grant Atreement (Form DLIS'SA02) . 55 <br />C7iapter 113.2.011(?)(a), Florida Adnmiistrative Code. Effective 03-2020 <br />
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