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The Contract Manager shall, within sixty (60) days after receipt <br />of a payment request, review the work accomplished to date on the <br />PROJECT and, if in order, approve the request for payment. The <br />DEPARTMENT shall retain $12,000.00 of the entire PROJECT amount <br />until completion of the PROJECT. <br />5. The PROJECT SPONSOR shall comply with the <br />DEPARTMENT'S Grant and Contract Accountability Policy, Chapter <br />16A-11, iorida Administrative Code, hereinafter called the <br />POLICY, and incorporated into this Project Agreement by reference <br />as if fully set forth herein. The PROJECT SPONSOR shall ensure <br />that all purchases of goods and services for accomplishment of <br />the PROJECT shall be secured in accordance with the provisions of <br />Chapter 287, Part I, Florida Statutes. Expenses representing the <br />PROJECT costs, including required matching contribution, sha_! be <br />reported to the DEPARTMENT and summarized on certification forms <br />provided in the POLICY. The POLICY establishes uniform <br />guidelines and procedures to be utilized by the DEPARTMENT and <br />the PROJECT SPONSOR in accounting for grant funds disbursed under <br />the PROJECT and sets forth principles for determining eligible <br />costs, supporting documentation and minimum reporting <br />requirements. The PROJECT SPONSOR shall retain all records <br />supporting PROJECT costs for three (3) years after the fiscal <br />year in which the final PROJECT payment was released by the <br />DEPARTMENT or until final resolution of matters resulting from <br />any litigation, claim or audit that started prior to the <br />expiration of the three-year retention period. The DEPARTMENT, <br />Page 3 of 7 <br />