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Indian River County, Florida
<br />Department of Utility Services
<br />Board Memorandum
<br />Date: February 2, 2021
<br />To: Jason E. Brown, County Administrator
<br />From: Vincent Burke, PE, Director of Utility Services
<br />Subject: South County Water Treatment Plant Floridan Aquifer Wells Rehabilitation Project Delays
<br />Background/Analysis:
<br />On July 12, 2016, All Webbs Enterprises, Inc., (AWE) was awarded Bid 2016031 to construct a new 16 -inch
<br />diameter Upper Floridan Aquifer production well in addition to the rehabilitation of production wells 3, 4,
<br />5, and 6. Water produced by the wells is transported by mains to the South County Reverse Osmosis (RO)
<br />Water Treatment Plant (WTP). A timeline of events for this project is as follows:
<br />• Wednesday, August 24, 2016 — Pre -construction meeting. Notice to Proceed (NTP) was issued
<br />August 25, 2016, and an additional 30 days were added to the contract due to delivery of rig
<br />delays, putting substantial completion at March 23, 2017, and final completion at May 22, 2017.
<br />Pre -construction meeting minutes indicate AWE anticipated mobilization to the site in early
<br />October 2016.
<br />• Tuesday, April 4, 2017 — Change Order No. 1 executed, adding 250 days to the contract time,
<br />putting substantial completion at November 28, 2017, and final completion at January 27, 2018.
<br />• Monday, July 2, 2018 — Change Order No. 2 executed, adding 380 additional days to the contract
<br />time, putting substantial completion at December 13, 2018, and final completion at February 11,
<br />2019.
<br />• Thursday, February 7, 2019 — At progress meeting No. 10, a timeline of 30 days from mobilization
<br />to demobilization of each remaining well rehabilitation was decided upon. It has now been 24
<br />months since that meeting.
<br />• Wednesday, January 6, 2021— Final Completion; AWE completed all project work.
<br />On January 6, 2021, AWE was 695 days late on the contractual final completion date based on the NTP
<br />issued August 25, 2016.
<br />As a result of the delayed work, we have over -run our membrane systems while the rehabilitation work
<br />was done and have incurred other operational costs. According to Article 3.03 of the Contract Agreement,
<br />AWE shall pay Indian River County Department of Utility Services (IRCDUS) liquidated damages for delays
<br />at $450 per calendar day that expires after final completion. Should liquidated damages be assessed to end
<br />on the date of final completion, the amount totals $312,750. In addition, IRCDUS had to amend one of the
<br />work orders with Kimley-Horn and Associates, Inc., (KHA) for additional engineering and oversight effort in
<br />the amount of $67,277.
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