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A TRUE COPY CERTIFICATION ON LAST PAM J.R. SMITH, CLERK If none of the above applies, the Subrecipient may request additional funding through small project netting, known as the net small project overrun appeal. The request operates as a normal appeal, but includes all of the Subrecipient's Small Projects. The Subrecipient must send its request to the Recipient's Appeals Officer within sixty (60) days of completion of the work for the Subrecipient's last Small Project. The appeal must include actual cost documentation for all Small Projects that FEMA originally funded based on estimate amounts. FEMA will evaluate all Small Projects and make adjustments according to any overruns or underruns for each project. FEMA will not consider requests submitted past the appeals deadline. To ensure that all work has been performed within the SOW specified on the Project Worksheets (PW), the Recipient will conduct final inspections on Large Projects, and may, at its sole discretion, select one or more Small Projects to be inspected. Costs determined to be outside of the approved scope of work and/or outside of the approved performance period cannot be reimbursed. For Hurricane Isaias EM#E3533, projects that are under $131,100.00 are considered small projects. In coordination with FEMA, the Division will accept a self -certification of small projects in lieu of project documentation. The self -certification will require the applicant to certify that the scope of work is eligible and that the funds will be expended in accordance with State and Federal law. Once the project is obligated, the Division will reimburse the project without a request for reimbursement 5. TIME EXTENSIONS FEMA only provides Public Assistance (PA) funding forwork completed and costs incurred within regulatory deadlines. The deadline for Emergency Work is six (6) months from the declaration date. If the Subrecipient determines it needs additional time to complete the project, including direct administrative tasks related to the project, it must submit a written request for a Time Extension to the Recipient with the following information: • Documentation substantiating delays beyond its control; • A detailed justification for the delay; • Status of the work; and • The project timeline with the projected completion date. Within its discretion, set out by 44 C.F.R. §206.204, the Division may grant a time extension for Category B (emergency protective measures) work. FEMA has authority to extend individual project deadlines beyond these timeframes if extenuating circumstances justify additional time. This applies to all projects with the exception of those projects for temporary facilities. FEMA generally considers the following to be extenuating circumstances beyond the Subrecipient's control: • Permitting or Environmental and Historic Preservation (EHP) compliance related delays due to other agencies involved; • Environmental limitations (such as short construction window); • Inclement weather (site access prohibited or adverse impact on construction); and • Lack of availability of materials, equipment, or contractors to complete work. FEMA generally considers the following to be circumstances within the control of the Subrecipient and not justifiable for a time extension: • Permitting or environmental delays due to Subrecipient delays in requesting permits; • Lack of funding; • Change in administration or cost accounting system; and/or • Compilation of cost documentation. Although FEMA only provides PA funding for work performed on or before the approved deadline, the Subrecipient must still complete the approved SOW for funding to be eligible. FEMA de -obligates funding for any project that the Subrecipient does not complete. If the Subrecipient completes a portion of the approved SOW and the completed work is distinct from the uncompleted work, FEMA only de -obligates funding for the uncompleted work. For example, if one project includes funds for three facilities and the Subrecipient restores only two of the three facilities, FEMA only de -obligates the amount related to the facility that the Subrecipient did not restore. 40