2021-049 - Laserfiche WebLink

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Contract #36526 Recipient shall invoice the District quarterly with appropriate documentation. The District's Project Manager shall provide an invoice template that will be used. Invoices shall include a copy of the contractor's invoices submitted to the Recipient, proof of payment by Recipient, list of addresses and types of the properties connected, and other required supporting documentation for reimbursement up to match amount. For in-house expenses, Recipient shall provide copies of all receipts for materials and a system report showing documentation of staff time or other proof of staff time expenses for the Project. The final invoice shall be submitted with the final project report. If the total actual cost of this project is less than originally estimated, the District's cost -share amount shall be reduced accordingly. Recipient may invoice more frequently submitting all required documentation and include general status information. Recipient may invoice the District for Project work beginning January 12, 2021. The District will not reimburse for any expenditures that occur prior to January 12, 2021. Recipient shall submit quarterly progress reports to the District's Project Manager and the District's Budget Analyst within 15 days of the end of quarter for work accomplished during each quarter. The email address for the District's Budget Analyst is hnbarber o,sirwmd.com. The Recipient shall submit a final project report within 15 days of Final Completion and acceptance by Indian River County detailing the Project's accomplishments and any issues resolved during the course of the work. Estimated Cost Schedule for Reimbursement per fiscal year (all dollar amounts are approximate and may be reallocated between the construction task for the two FYs). FY 20-21 (10/1/2020 — 9/30/2021) FY21-22 10/1/2021 — 9/30/2022) Estimated Estimated Reimbursement Description Task Amount Amount Construction $489,600 $375,000 FY21-22 10/1/2021 — 9/30/2022) - 13 - Estimated Estimated Task Reimbursement Description Amount Amount Construction $1,142,400 $875,000 - 13 -