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;WJE COPY <br />CERTIFICATION ON LAST PAGE <br />J.R. SMITH, CLERK <br />FY 2020 — 2021 EMPA AGREEMENT <br />ATTACHMENT (1) <br />ALLOWABE COSTS AND ELIGIBLE ACTIVITIES — BUDGET DIRECTIONS <br />I. CATEGORIES AND ELIGIBLE ACTIVITIES <br />The 2020 EMPA Funding Guidance allowable costs are divided into the following categories: Planning, <br />Organization, Equipment, Training, Exercise, and Management and Administration. <br />A. PLANNING <br />Planning spans all five National Preparedness Goal (the Goal) mission areas and provides a baseline for <br />determining potential threats and hazards, required capabilities, required resources, and establishes a <br />framework for roles and responsibilities. Planning provides a methodical way to engage the whole <br />community in the development of a strategic, operational, and/or community-based approach to <br />preparedness. <br />Plans should have prior review and approval from the respective DEM state program. Funds may <br />not be reimbursed for any plans that are not approved. <br />EMPA Program funds may be used to develop or enhance emergency management planning activities. <br />Some examples include, but not limited to: <br />• Emergency Operation Plans/ Local Comprehensive Emergency Management Planning <br />• Communications Plans <br />• Administrative Plans <br />• Whole Community Engagement/Planning <br />• Resource Management Planning <br />• Sheltering and Evacuation Planning <br />• Recovery Planning <br />• Continuity Plans <br />For planning expenditures to qualify for reimbursement under this Agreement, the Recipient must submit <br />a final plan to the Division and the Division's Natural Hazard Planning Manager must approve that plan. <br />As part of any request for reimbursement for planning expenditures, the Recipient must submit the <br />following to the Division: <br />• Copies of contracts or agreements prior to contracting with consultants or sub -contractors <br />providing services; <br />• Invoice from any consultant/contractor involved in the planning (Note — grant agreement must <br />be referenced on the invoice); <br />• Copies of all planning materials and work product (e.g. meeting documents, copies of plans); <br />• If a meeting was held by Recipient, an agenda and signup sheet with meeting date must be <br />included; <br />• Proof of payment (e.g. canceled check, electronic funds transfer, credit card statement); <br />• Complete debarment form and/or Sam.gov for any contractors/consultants; <br />• Proof of purchase methodology (e.g. quotes, sole source, state contract, competitive bid <br />results); <br />• Invoices and proof of payment for Travel costs (e.g., airfare, mileage, per diem, hotel) related <br />to planning activities. <br />B. OPERATIONAL <br />EMPA Program funds may be used for all day-to-day preparedness activities in support of the four <br />phases of emergency management (preparedness, response, recovery, and mitigation). Reimbursable <br />personnel costs include salary, overtime, and backfill, compensatory time off, and associated fringe <br />benefits. <br />Rules 27P-19.004 and 2713-19.0061, Florida Administrative Code., outline the minimum performance <br />level (definition below). Each Emergency Management staff person must be available to work the <br />