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Requests for Proposals ("RFPs") were released for, the infrastructure and cabling portion <br />separately, with the intent of increasing vendor participation. Only vendors pre -approved by the <br />FCC were authorized to participate. RFPs were advertised on February 9, 2021 and responses <br />received March 9, 2021. <br />ANALYSIS: <br />A selection committee comprised of Tracey Wehking, Director of Library Services, Dan. Russell, <br />Director, Information Technology and Randy King, Information Systems Manager independently <br />evaluated and scored the received proposals in accordance with the RFP document and Purchasing <br />Manual. Evaluation criteria included responsiveness, firm overview, qualifications and project <br />approach and price. These scores were compiled by the committee and an overall initial ranking of <br />firms developed. <br />The committee discussed the single respondent for RFP 2021028 (Infrastructure) and found them <br />to be responsive and responsible. During discussions, the committee agreed a few items included <br />in the Infrastructure RFP are unnecessary and will be removed to reduce the cost of the project. <br />The committee determined interviews were not necessary for either RFP and the initial rankings of <br />firms declared final. <br />RFP 2021028 - Infrastructure <br />Proposing Firm <br />I Location <br />Total Price <br />1. PC Solutions & Integration, Inc. <br />I Miami <br />$367,471.59 <br />Price of Aerohive Hardware to be removed from scope <br />$ 76,404.68 <br />Total Award <br />$291,066.91 <br />rr Lul_luzy - t-aming <br />Proposing Firm Location Total Price <br />1. Bazon-Cox & Associates, Inc. Melbourne $ 28,428.00 <br />2. PC Solutions & Integration, Inc. Miami $104,336.51 <br />Award of the RFPs by the Board does not commit funds, but enables the consultant to apply for E - <br />rate funding on our behalf. If approved, USAC will provide the County with a Funding Decision <br />Commitment Letter, and staff will subsequently issue Purchase Orders to each vendor for the <br />materials and work. <br />FUNDING: <br />The consultant anticipates our project will receive 80% funding, based on her experience with the <br />program. An update will be provided and presented to the Board after funding amounts are <br />awarded and prior to any final action to proceed with the project. Allocations are shown on the <br />table below based on the anticipated funding distribution. <br />37 <br />