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INDIAN RIVER COUNTY <br />OFFICE OF MANAGEMENT AND BUDGET <br />PURCHASING DIVISION <br />DATE: March 4, 2021 <br />TO: BOARD OF COUNTY COMMISSIONERS <br />THROUGH: Jason E. Brown, County Administrator <br />Kristin Daniels, Budget Director <br />FROM: Jennifer Hyde, Purchasing Manager <br />SUBJECT: Renewal of Sole Source Authorization for Fleetboss GPS <br />BACKGROUND: <br />In September 2008, the Indian River County Department of Utilities Services (IRCDUS) installed <br />Global Positioning System (GPS) and Diagnostic units into 70 pieces of equipment. This system <br />collects and provides information on engine performance and fuel efficiency in the equipment, as <br />well as vehicle location. The Fleetboss system is currently used by the Utilities and Public Works <br />Departments on a total of 147 vehicles to improve efficiency and ensure operator accountability. <br />The Board most recently authorized the designation of Fleetboss GPS as the sole source provider <br />for equipment, repair and replacement of vehicle GPS units on October 24, 2017. <br />Fleetboss has notified staff of the availability of an upgrade to our units from 3G to 4G LTE. The <br />upgrade comes at no cost to the County, but does require a three-year commitment for <br />monitoring services. Staff in both Utilities and Public Works continue to be pleased with the <br />service and capabilities of the Fleetboss system. <br />SOURCE OF FUNDS: <br />The monthly per vehicle monitoring cost has remained $29.95 since the systems were originally <br />obtained in 2008. Annual monitoring fees have already been paid for the current fiscal year in the <br />accounts shown. The Utilities accounts are funded from the Utilities operating fund by revenues <br />from sewer and water sales. The Facilities Management account is funded by the General Fund. <br />The Traffic, Road and: Bridge and Engineering Accounts in Public Works are funded by <br />theTransportation Fund. <br />Department <br />Vehicles <br />Account <br />Annual Cost <br />Wastewater Treatment <br />9 <br />47121836-033190 <br />$3,234.60 <br />Water Production <br />7 <br />47121936-033190 <br />$2,515.80 <br />Engineering (Utilities) <br />4 <br />47123536-033190 <br />$1,437.60 <br />39 <br />