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SPECIAL CONTRACT TERMS AND CONDITIONS <br />Contract Procedures <br />• For Profit Applicants must provide a copy of their most recent Federal Tax Return with <br />the application. <br />Period of Performance <br />Grant contracts will run from October 1, 2020 through September 30, 2021. <br />Program monitoring, written quarterly reports, and mid -year presentations to the Grant <br />Review Subcommittee will be developed with grant recipients after contract finalization. <br />Invoicing and Payment <br />• All payments are based on reimbursement of paid expenses. <br />• All requests for payment should be submitted to Indian River County Human Services <br />Department, Attention: Leigh Anne Uribe, 1900 27"' Street, Vero Beach, Florida, 32960. <br />• Request for payment must be submitted in a timely manner (monthly, if possible). <br />• Reimbursements will be limited to 25% of the contracted program dollar amount during <br />each calendar quarter unless pre -approved (Oct -Dec, Jan -Mar, Apr -Jun, Jul -Sept). <br />• Each reimbursement request must have a Reimbursement Request detailing all <br />expenses. For each expense listed, a backup invoice and/or receipt, and any other <br />pertinent data must be attached. If the agency requests, reimbursement for salaries, other <br />related documentation (i.e., copies of payroll checks, payroll tax checks, invoices, checks <br />for benefits) must be included. <br />• Travel inside the county will be reimbursed according to Florida Statute 112.061. <br />• Payment may be delayed for three reasons: <br />o Improper filing of requests <br />o Not filing quarterly reports with the Department of Human Services within 30 days <br />after the end of each quarter <br />o Not filing the agency's audit, as required by the County, in a timely manner <br />The following items will NOT be reimbursed by the Indian River County Board of County <br />Commissioners, or by the Children's Services Advisory Committee: <br />• Food and beverages <br />• Paid Time Off - sick or vacation day payments for employees <br />• Capital expenses of any amount <br />• Cell phone -charges <br />• Costs incurred by applicants in responding to the RFP <br />• Expenses other than those related to the curriculum or staffing of the program <br />• Expenses incurred prior to the first date of the grant <br />• Travel outside of Iridian River County <br />• Travel expenses not related to the delivery of the program <br />• Any expense not outlined in the agency's funding application <br />RFP Instructions - 6 57 <br />