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EXHIBIT B [From policy adopted by Indian River County Board Of County Commissioners on May 16, 2017.] "D. Nonprofit Agency Responsibilities After Award of Funding 1. Indian River County provides funding to all nonprofit agencies on a reimbursement basis only. 2. All reimbursable expenses must be documented by an invoice and/or a copy of the canceled check. Any expense not documented properly to the satisfaction of the Office of Management & Budget and/or the County Administrator may not be reimbursed. 3. If an agency repeatedly fails to provide adequate documentation, this` may be reported to the Board of Commissioners. In the event an agency provides inadequate documentation on a consistent basis, funding may be discontinued immediately. Additionally this may adversely affect future funding requests. �� 4. Expenditures may only be reimbursed from the-fiscal,year for which funding was awarded. For example, no expenditures prior to October 1st may be reimbursed with funds from the following year. Additionally, if any funds are unexpended at the end of a fiscal,year;Ithese funds are not carried over to the next year unless expressly authorized by the Boar&of Commissioners. 5. All requests for reimbursementyat\fiscal year end (September 30th) must be submitted on a timely basis. Each year, the Office of°Management& Budget will send a letter to all nonprofit agencies advising of the deadline for reimbursement requests for the fiscal year. This deadline is typically early tom id October, since the Finance Department does not process checks for the prior fiscal year beyond that,point.� 6. Each reimbursement request must include a summary of expenses by type. These summaries should be` broken down into salaries, benefits, supplies, contractual services, etc. If Indian River Co�u;y,i` reimbursin- g an agency for only a portion of an expense (e.g. salary of an employee), then the method for this -,portion should be disclosed on the summary. The Office of -Management & Budget has summary forms available. 7. Indian River Count w will not -reimburse ertain types of expenditures. These expenditure types (are listed below a---Travel expe!ses for travel outside the County including but not limited to; mileage ._.reimbursement\hotel rooms, meals, meal allowances, per Diem, and tolls. Mileage reimbursement\for local travel (within Indian River County) is allowable. b. Sick or Vacation payments for employees. Since agencies may have various sick and vacation pay policies, these must be provided from other sources. c. Any expenses not associated with the provision of the program for which the County has awarded funding. d. Any expense not outlined in the agency's funding application. 8. The County reserves the right to decline reimbursement for any expense as deemed necessary." 78