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2021-089A
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2021-089A
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Last modified
7/26/2021 3:26:24 PM
Creation date
7/15/2021 12:30:27 PM
Metadata
Fields
Template:
Official Documents
Official Document Type
Agreement
Approved Date
06/22/2021
Control Number
2021-089A
Agenda Item Number
8.D.
Entity Name
BeneFlex, Inc. dba (Clarity Benefit Solutions)
Subject
Benefit Solutions Services Agreement for Flexible Spending
Account (FSA), Cobra, and Retiree Billing
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"Materials") which Clarity receives, sends, accesses, collects, or formats in providing the Services under this <br />Agreement, and.all items which Clarity prepares, creates, analyses, or processes in providing the Services <br />(collectively 'Work Product") shall be, and shall always remain, exclusively the property of Clarity. <br />10.4 Client's Restricted Use of "Work Product." Client shall have Clarity's Work Product made <br />available to it for Client's use only as necessary under this Agreement. Client shall not use or disclose Clarity's <br />Work Product for any other purpose nor for the purposes of any other person or entity, unless required by law. <br />11. RETENTION OF RECORDS/DOCUMENTATION <br />Clarity shall maintain all the Materials and Work Product (collectively "Records") for whatever period <br />of time is required by applicable law, but in no event less than seven (7) years. Client shall have reasonable <br />access to the Records as necessary under this Agreement or otherwise for its legitimate business purposes. <br />Client shall pay all reasonable costs which Clarity incurs in providing this access to Client. Client shall have <br />the same responsibility to maintain any information, data or other documentation (collectively <br />'Documentation") which it sends, receives, collects, maintains, prepares or creates that relates to Clarity's <br />administration of the plans and otherwise providing the Services under this Agreement. Client shall have the <br />same obligation to providing Clarity with access to Client's Documentation as necessary under this Agreement <br />or otherwise for Clarity's legitimate business purposes. <br />12. FIDUCIARY STATUS & RESPONSIBILITIES/LIABILITIES <br />12.1 Clarlty NOT A Fiduciary. Client acknowledges that, in providing the Services for any plan <br />administration under this Agreement, Clarity is not assuming any fiduciary duties, responsibilities, obligations,nor <br />any liabilities as a fiduciary of Client or of any of its employees, or their dependents who are participants in any of <br />the benefit plans Clarity is administrating under this Agreement. <br />12.2 Client's Fiduciary Resaonsibilities/Liabilities All discretionary decisions which may arise in Clarity's <br />providing any of the Services in administering any plans shall be referred by Clarity to Client for a final decision. <br />Such discretionary decisions, for which Client shall have the ultimate responsibility and liability,shall include, but <br />are not limited to, decisions on plan participation eligibility, funding, and benefits eligibility and payments of <br />benefits, and legal compliance. <br />12.3 Limitations of Claritv's Responsibilities/Liabilities Clarity's responsibilities and liabilities. under this <br />Agreement shall be limited to providing administrative functions in connection with the various benefit plans <br />which Client selects under this Agreement. <br />12.4 Client as Plan Administrator & Fiducia Client shall be designated as the Plan Administrator inany <br />plan document and shall be the plan's Named Fiduciary (as these terms are defined in ERISA). Client shall also <br />have all other statutory and common law fiduciary responsibilities, obligations and liabilities for the plans. <br />12.5 Clarity; No Assumption of Certain Resi onsibilities/Liabilities Clarity is not assuming any of the <br />functions, duties, or tasks, nor any of the legal obligations, responsibilities or liabilities of a Plan Administratoror <br />Normal Fiduciary, nor any other fiduciary status imposed by any federal or state laws or regulations, or by <br />common law. <br />13.AUDITS <br />In the event that any of the plans administrated by Clarity through its services under this Agreement are <br />audited by the U.S. Department of Labor, the IRS, or by any otherfederal or state administrative agencies, Client <br />shall pay Clarity all the fees and expenses, including any attorney, accountant, consultant, or any other expert <br />fees, which Clarity incurs as a result of any such audit. <br />860520 <br />11.2.2016 <br />
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