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05/18/2021
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05/18/2021
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8/2/2021 10:57:54 AM
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Meetings
Meeting Type
BCC Regular Meeting
Document Type
Agenda Packet
Meeting Date
05/18/2021
Meeting Body
Board of County Commissioners
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Attachment E - Applicant Tips Sheet <br />(Mistakes Common to the application process and how to avoid them) <br />SCHEDULING <br />The new application is available by January each year, and District funding is available AFTER October 1 st <br />of each year. Applicants should plan their schedule to avoid commonly missed deadlines: Application due <br />- 29th of March; Property control/Technical sufficiency items - 21 st of May, Permits - 20th of September. <br />(Staff suggestion: Begin to secure property control and permits PRIOR to applying for funding.) <br />PROPERTY CONTROL VERIFICATION <br />Please have your attorney complete and sign the form in the application verifying applicant property <br />control. In the case of leases or management agreements, please forward a copy to the District well in <br />advance of the deadline to verify consistency with our program rules. (Staff suggestion: Resolve this <br />requirement outside the application "window".) <br />PROJECT COSTS ELIGIBILITY <br />Please note the eligible project costs in Rule Section 66B-2.008, F.A.C. If you are not sure about an item's <br />eligibility, ask! Note: Any ineligible cost, including in-house project management and administration, is also <br />not eligible for an applicant's match. Make sure you have delineated your required minimum cost -share on <br />the project cost estimate. (Staff suggestion: If you have questions about the eligibility of an item, work up a <br />mock cost -sheet and send it to our office well before the deadline.) <br />COST -SHARE <br />Although the applicant must provide a minimum of 50% of the total project costs (25% for eligible public <br />navigation dredging), there is no specific requirement to split each item. (Staff suggestion: You may want to <br />organize project element in a certain manner for easier accounting.) <br />PRE -AGREEMENT EXPENSES <br />Rule 66B-2.005(3), F.A.C. requires any activity in the submitted project cost estimate occurring PRIOR <br />to October 1 st to be considered as pre -agreement expenses. The Board's past philosophy has been to fund <br />only those projects that require District funding assistance to be completed. It is best to avoid <br />pre -agreement expenses if possible. Note, that pre -agreement expenses must be limited to 50% or less <br />of the total project costs, and they are eligible for only 1/2 of the original District funding. (Example: A project <br />with a total cost of $200,000 is Board -approved for one-half construction PRIOR to October 1 st. In this case, <br />District funding will be limited as follows: Only 50% of the $100,000 project cost prior to October 1 st is eligible <br />as project expenses (i.e. $50,000). Then only 1/2 of the eligible project expenses ($50,000) are eligible for <br />District funding assistance (i.e. $25,000). <br />SUBMITTED MATERIALS &JUNE PRESENTATION <br />The Board must review and evaluate every application and each year we receive about 90 applications <br />for consideration. The final product for the Commissioner's review is two 8-1/2" x 11 " spiral -bound notebooks <br />containing the essential information for the application. NOTE: make sure your final submitted material is the <br />same material you will be presenting to the Board at our June meeting. This will avoid confusion and <br />strengthen your presentation. (Staff suggestion: Limit the submitted materials to the requested information, <br />in the required format and make sure it is consistent with your June presentation. Do not submit additional <br />material at the June presentation!) <br />ELECTRONIC SUBMISSIONS <br />Grant applications are being accepted by email or hardcopy. Grant applications may be submitted via <br />email as a pdf attachment (permits attached separately). Make sure to label your pdf attachment with the <br />applicant and project title. You will receive a confirmation email letting you know your application has <br />been received. Email your completed application to JZimmerman@aicw.org Or you may send hardcopy <br />applications to FIND, 1314 Marcinski Rd, Jupiter, EL 33477. <br />Applications must be received by the District by 4:30 p.m. on March 29, 202129 <br />
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