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Bm 95 650 D. Grant Funds from State Department of Community Affairs The Board reviewed a Memorandum of July 5, 1995: TO: James Chandler County Administrator e FROM: Robert M. Keating, AICP RA'k Community Development Director DATE: July 5, 1995 SUBJECT: REQUEST FOR BOARD TO ACCEPT GRANT FUNDS FROM THE STATE DEPARTMENT OF COMMUNITY AFFAIRS It is requested that the data herein presented be given formal consideration by the Board of County Commissioners at their regular meeting of July 11, 1995. DESCRIPTION & CONDITIONS: According to Florida Statutes, each local government in the state must prepare an evaluation and appraisal report (EAR) of its comprehensive plan. Indian River County's EAR must be'submitted to. the state by January 1, 1997. To assist those local governments whose evaluation and appraisal reports are due , in the FY96/97 time period, the Florida Legislature, in its 1995 session, appropriated $1,252,190. This money is to be divided evenly among the 89 affected local governments. Accordingly, Indian River County will receive $14,069. This amount is not sufficient to cover the cost of preparing the EAR, and the state acknowledges this. The funds, however, will compensate the County for part of the costs. To be eligible for the referenced funds, the County must execute the attached contract with the Department of Community Affairs (DCA) by August 15, 1995. Subsequent to contract execution, the County must then prepare a detailed workplan for completing the contract's scope of services and must prepare a description of the public participation process to be followed in preparing the EAR. Once these activities have been completed, the County will have until August 15, 1996 to complete all of the work products covered by the contract. ALTERNATIVES & ANALYSIS. It has been staff's intent to prepare the EAR in-house with existing staff. This is consistent with the process used in preparing the comprehensive plan, itself. Except for parts of two elements, the entire comprehensive plan was prepared completely in- house. In fact, staff has already started initial work activities related to preparation of the EAR. Since the referenced state funding had not been approved when initial budgets were prepared last Spring, staff did not include the $14,069 in its budget. For that reason, the FY 95-96 budget for 004-205, County Planning, will need to be revised to reflect this amount. JULY 119 1995 6 s � �