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2021-105
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2021-105
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Last modified
9/7/2021 10:02:56 AM
Creation date
9/7/2021 10:01:45 AM
Metadata
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Template:
Official Documents
Official Document Type
Contract
Approved Date
08/17/2021
Control Number
2021-105
Agenda Item Number
8.H.
Entity Name
Senior Resource Association
Subject
Subrecipient Award Agreement for providing and
administering mass transit service for Indian River County
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Grant Funds and Payment: The approved Grant for the Grant Period is $3,309,112. <br />(Exhibit A). The amount of federal funds obligated under this Contract by the County to <br />the Subrecipient is $2,711,913 (Exhibit A). The County agrees to reimburse the <br />Subrecipient from such Grant funds for actual documented costs incurred for Grant <br />Purposes provided in accordance with this Contract. Reimbursement requests may be <br />made no more frequently than monthly. Each reimbursement request shall contain the <br />information, at a minimum, that is set forth in Exhibit "C" attached hereto and <br />incorporated herein by this reference. All reimbursement requests are subject to audit <br />by the County. In addition, the County may require additional documentation of <br />expenditures, as it deems appropriate. <br />6. Indirect costs: Subrecipient is permitted to charge an indirect cost rate of 0% to the <br />federal award because indirect costs are charged directly through an approved indirect <br />cost allocation plan. (The rate shall be based on either the County's federally negotiated <br />indirect cost rate or, if no such rate has been obtained, a fixed rate of 10% of modified <br />total direct costs). <br />7. Additional Obligations of Subrecipient. <br />7.1 Records: The Subrecipient shall maintain adequate internal controls in order to <br />safeguard the Grant. In addition, the Subrecipient shall maintain adequate records fully <br />to document the use of the Grant funds for at least three (3) years after the expiration <br />of the Grant Period. The County and its auditors shall have access to all books, <br />records, documents and financial statements as required by the County to meet federal <br />requirements or by this Section for the purpose of inspection or audit during normal <br />business hours at the County's expense, upon five (5) days prior written notice. <br />7.2 Compliance with Laws: The Subrecipient shall comply at all times with all applicable <br />federal, state, and local laws, rules, and regulations, including Title 2 US Code of <br />Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principals, <br />and Audit Requirements of Federal Awards (Uniform Guidance), Florida Statutes, <br />Chapter 10.550, Rules of the Auditor General, and the terms and conditions of the <br />Award. <br />7.3 Quarterly Performance Reports: The Subrecipient shall submit quarterly, cumulative, <br />Performance Reports to the Metropolitan Planning Organization Department of the <br />County within thirty (30) business days following: December 31, March 31, June 30, <br />and September 30. These reports should include but not limited to grant expenses and <br />other statistics as required by the grant during the quarter, and the progress the agency <br />has made toward meeting their goals and objectives as they stated in their RFP <br />response. <br />7.4 Audit Requirements: If Subrecipient receives $100,000 or more in the aggregate from <br />all Indian River County government funding sources, the Subrecipient is required to <br />have an audit completed.by an independent certified public accountant at the end of <br />the Subrecipient's fiscal year. Within 180 days of the end of the Subrecipient's fiscal <br />year, the Subrecipient shall submit the audit to the Indian River County Office of <br />Management and Budget. The fiscal year will be as reported on the application for <br />funding, and the Subrecipient agrees to notify the County prior to any change in the <br />fiscal period of Subrecipient. The Subrecipient acknowledges that the County may <br />deny funding to any Subrecipient if an audit required by this Contract for a prior fiscal <br />year is past due and has not been submitted within the 180 day period. <br />
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