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2022-FG03
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2022-FG03
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Last modified
1/20/2022 10:15:32 AM
Creation date
1/20/2022 10:13:12 AM
Metadata
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Template:
Official Documents
Official Document Type
Agreement
Approved Date
01/14/2022
Control Number
2022-FG03
Entity Name
Florida Indian Heritage Association, Inc.
Subject
Thunder on the Beach Pow Wow February 18 – 20, 2022
Area
Fairgrounds
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Damage Deposit, to the extent unused, shall be returned to Applicant within thirty (30) <br />business days following the Event. <br />4. The Applicant shall provide to the County information as to the total ticket sales at 30, 15, 7 and <br />3 days prior to the Event. The County reserves the right to cap ticket sales depending on the <br />capacity of the Premises and the Fairgrounds or because of law enforcement, sanitation, traffic <br />control or due to other public safety issues. <br />5. Applicant shall be financially responsible for all charges for all materials, personnel, services <br />and equipment that the county furnishes for the Event. Applicant shall also be financially <br />responsible for all charges for all materials, personnel, services and equipment that are provided <br />by non -county agencies associated with this Event (i.e., stagehands, sound/light companies, <br />ushers). <br />6.This License Agreement is not a permit. As set forth in sections 205.04 (Permits) and 205.09 (Sale <br />and Consumption of Alcoholic Beverages at Designated Recreational Facilities), of the Indian <br />River County Code of Ordinances, the Applicant must obtain the necessary fairgrounds use <br />permit and alcohol permit, which collectively require the Applicant to timely obtain approvals <br />of plans, including but not limited to, adequate sanitation facilities and sewage disposal, parking <br />facilities, transportation of patrons, adequate medical facilities, adequate security and traffic <br />control. Applicant shall be responsible for all costs associated wi.h such facilities and services. <br />7.The County shall have the right, after coordination with the Applicant's authorized representative, <br />to determine in its sole discretion the level of County staff necessary to service the facilities <br />during the License Duration. Applicant shall be responsible for all additional costs for County <br />staff and Applicant may request additional staff as needed. <br />8.Applicant's failure to make any of the payments required hereunder in a timely manner shall <br />constitute a material breach and shall result in the immediate termination of this License <br />Agreement. All fees, costs and expenses, including, without limitation, attorney's fees, incurred <br />by the County in the collection of any payment due hereunder shall be reimbursed by Applicant. <br />9. Applicant (including all artists, performers, entertainers, sound technicians, employees, and <br />subcontractors of Applicant, and any other participating in the production of the Event) shall <br />comply and ensure compliance with the following during the Event: <br />(a) The hours of event production and sound checks utilizing amplified sound in the <br />Fairgrounds are restricted to: <br />i. Sunday thru Thursdays from 10:00am-6:O0pm with a minimum of one thirty (30) <br />minute intermission. <br />ii. Fridays and Saturdays from 10am-10:59pm with a minimum of one thirty (30) <br />minute intermission. <br />(b) The starting hours listed above may be adjusted to begin earlier upon approval of the <br />County. <br />(c) The location and arrangement of the stages and sounds systems shall be in accordance with <br />the Stage Configuration Map as detailed by Applicant and approved by the County. The <br />preliminary Stage Configuration Map and a Site Plan shall be provided to the County thirty <br />Fairgrounds License Agreement <br />Initial <br />Date <br />Page 4 of 12 <br />
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