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S5 CONSENT INDIAN RIVER COUNTY OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION DATE: November 19, 2021 TO: BOARD OF COUNTY COMMISSIONERS THROUGH: Jason E. Brown, County Administrator Kristin Daniels, Budget Director FROM: Jennifer Hyde, Purchasing Manager SUBJECT: First Amendment to Agreement with Florida Armature Works for As Needed Motor and Pump Repair BACKGROUND: On August 13, 2019, the Board of County Commissioners approved agreements with two firms as a result of a Request for Proposals (RFP) for inspection, evaluation and repair of various types of pumps, fans and motors utilized throughout the Utilities Department. The current term of the agreements with Florida Armature Works and Kaman Industries are effective though August 12, 2022. The City of Port St. Lucie has asked for authorization to piggyback the agreement with Florida Armature Works. The County utilizes piggybacking of agreements solicited and awarded by other agencies and typically includes the ability for other agencies to utilize our agreements in our bids, as well. As a form of cooperative agreement, this practice saves staff time in preparing, receiving, reviewing and awarding solicitations. Our invitation to bid documents typically state other agencies are able to utilize our resulting agreements, unless the bidder specifically objects in their bid submittal. Because the Annual Motor and Pump repair was solicited as a Request for Proposals, the piggyback clause was not present in the RFP or agreement. Therefore, an amendment is necessary to authorize the City of Port St. Lucie, and other municipalities, to utilize our agreement and pricing with Florida Armature Works. FUNDING: There is no cost associated with this request. RECOMMENDATION: Staff recommends the Board approve the First Amendment to the Agreement and authorize the Chairman to sign it after the County Attorney has approved it as to form and legal sufficiency. Attachment First Amendment to Agreement 209