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DISCUSSION: <br />The following solicitations have been awarded, and extended by the Board for this project. <br />Purchasing records dating to the original design, construction and operation and maintenance are <br />no longer available. <br />50111til� n <br />�� 9r+� bate <br />�Aw ir� f <br />Annual Cost <br />`" i irrr� <br />Bid 7059 <br />10/4/2005 <br />5 years <br />$35,000 <br />Ecotech (second low bidder) <br />Bid 2012010 <br />1/11/2011 <br />5 years (3+1+1) <br />$34,000 <br />FEC <br />1year +3 <br />Bid 2017011 <br />10/18/2016 <br />month <br />$34,000 <br />Ecotech (second low bidder) <br />extension <br />RFP 2018004 <br />1/9/2018 <br />4 years (2+2) <br />$32,000 <br />Ecotech (top ranked) <br />Staff has identified three options for the Board's consideration. <br />1. Waive the technicality regarding any gap in the General Qualifications and the bid <br />submitted by FEC, and award the bid to them as the lowest, responsive and responsible <br />bidder. <br />2. Uphold the 10 -year qualifications requirement in the bid and declare FEC non -responsible <br />to perform the work and award the bid to Ecotech. <br />3. Reject all bids submitted for this work. <br />Staff recommends the Board reject all bids submitted for this work. While staff is confident both <br />FEC and Ecotech can perform the work contemplated in the bid, it has determined the majority of <br />the services related to wetland operation and management can be completed by the Utilities <br />Operators at the Facility. Staff is already completing the weekly sampling and can prepare the <br />annual reports based on the data returned from the lab. Nuisance and exotic species are not <br />currently an issue, therefore that portion of the work contemplated in the bid is not required. <br />Assistance with design services, nuisance or exotic species management, or that exceeds the <br />conditions of the permit, can be obtained from any qualified firm via purchase order, as these <br />services would be anticipated to fall well below the $35,000 bid threshold. <br />Keeping the work in house will also provide staff more control over timeliness and content of <br />required reports to FDEP. <br />Notification of this change to staff's recommendation regarding the bid was made to both bidders <br />on Monday, February 21, 2022. <br />FUNDING: <br />Award of the FEC bid would represent a $900, or 2.8% increase in annual cost over the previous <br />bid. Award of Ecotech's bid would represent a $2,500, or 7.8% increase in annual cost over the <br />previous bid. Operation and Maintenance of the system is available and budgeted in the Utilities — <br />93 <br />