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✓ Updated list of online suppliers <br />✓ Updated invoice processing and fiscal year end procedures <br />✓ Added limit of three years for sole source designation, per Board's direction <br />✓ Streamlined the emergency PO request procedure <br />✓ Clarified the process to obtain a bid number <br />✓ Added the requirement for a clear description of the goods/services needed to bidding, RFP and <br />RFQ procedures, to comply with 2 C.F.R. <br />✓ Added E -verify and Foreign Assets Sanctions list as sources bidders will be verified against <br />✓ Extended the time for a bidder to request withdrawal of bid from 24 to 48 hours <br />✓ Added a reminder regarding the limit of the County Administrator's authority for CCNA work <br />authorizations and of the requirement to provide work authorizations and change orders to <br />Finance <br />✓ Added requirement for submittal of 10 -year litigation history in RFQ process, per Board <br />direction <br />✓ Removed requirement to score submittals when only one responsive proposal is received <br />✓ Added authorization for selection committee to recommend rejection of RFPs and RFQs <br />received, and to request authorization to negotiate, or directly recommend award in an RFP <br />✓ Modified the appeal procedure to enable the County Administrator to hear the appeal in <br />circumstances that do not require Board consideration, in line with Section 100.06, Indian River <br />County Code <br />✓ Added authorized purchasing card transactions relating to travel <br />✓ Added option for disciplinary action for misuse of purchasing card after any violation <br />✓ Added Information Technology procurement process for hardware, software, phones and <br />accessories <br />✓ Added Appendix section, which includes hyperlinks to various checklists, and instructions <br />reference information for other resources. These references and documents will be updated <br />independently from the purchasing manual, and as necessary without need for the County <br />Administrator's approval. <br />RECOMMENDATION <br />Staff recommends the Board note its concurrence with the changes approved by the County <br />Administrator. <br />ATTACHMENTS: <br />Proposed Changes to Purchasing Manual <br />54 <br />