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2. REQUISITION, PURCHASE ORDER AND RECEIVING GUIDELINES <br />2.1 AUTHORITY <br />No County employee has the authority to purchase or commit public funds toward the purchase <br />of commodities or services without first complying with the appropriate requisition and <br />procurement procedures. Purchase Orders will not be issued "after the fact" without sufficient <br />justification and explanation, at the Purchasing Manager, County Administrator or Board's <br />discretion. <br />2.2 PURCHASE REQUISITIONS <br />All requests for procurement shall start with a properly prepared purchase requisition created in <br />the Enterprise ERP MUNIS programelectFeRie fir;aRei.al Se-f1viaFe systeFzA. Requisitions must be <br />completely filled out with the proper information, required quotes, documentation, attachments, <br />approvals, account number, and final approval by the Budget Office. DepaFtments will be giyen-24 <br />eequisitieftiIncomplete requisitions may --ii be rejected and returned to the Originating <br />Department. <br />2.3 QUOTE REQUIREMENTS BELOW MANDATORY BID THRESHOLD <br />Purchase requisitions for items valued between $3,500 and $35,000 shall include copies of the <br />written quotations received from each of a minimum of three vendors dated within the past 30 <br />days or listing a current expiration date. The lowest quote should be selected, unless otherwise <br />authorized by the Purchasing Manager. <br />The Purchasing Manager may waive the requirement for quotes below the mandatory bid <br />threshold, if determined to be in the best interest of the County. <br />2.4 CAPITAL ITEM PURCHASES <br />Budgeted capital purchases must be completed and received during the funded fiscal year and <br />must be procured in accordance with the quote and mandatory bid thresholds. Bids for capital <br />purchases budgeted for more than the $35,000 bid threshold should be prepared in the first <br />quarter of the fiscal year. All budgeted capital purchases should be made prior to June 1 to ensure <br />the goods are received prior to the end of the fiscal year. Requisitions for unbudgeted capital <br />purchases must be submitted with the written approval (email) of the Budget Director attached <br />REZ <br />