04/19/2022 - Laserfiche WebLink

Home Browse Search

4. COMPETETIVE SELECTION — BIDS 4.1 AT OR ABOVE THE MANDATORY BID THRESHOLD The Mandatory Bid Threshold is $35,000. Except as set forth in applicable law or this manual, commodities or services having an estimated value in excess of the mandatory bid threshold shall be procured through competitive sealed bidding; provided that the County Administrator shall be authorized to enter into a procurement transaction up to $75,000, without competitive selection, unless otherwise required by applicable law; and provided further that the Board shall be authorized to approve a procurement transaction in excess of $75,000, without competitive selection, unless otherwise required by applicable law. A procurement transaction shall not be artificially divided so as to circumvent the mandatory bidding process. 4.2 BIDDING PROCEDURES A. Requisition. Each request for bid number, with the exeeptieA of @RR al bids,, must be submitted by requisition accompanied by a completed Solicitation Request Form, which has been approved by the Budget Office for availability of funds. The Originating Department shall enter an electronic requisition IS, leaving vendor blank and line item at zero dollars. The approved Solicitation Request Form must include all requested information such as- iReluding a description of the commodity or service, estimated cost and identification of any external funding source(s). a funds, eRd uUpon receipt of an approved requisition and Solicitation Request Form, the Purchasing Division shall contact the Origi-iating Department and provide a bid number. This number shall be included on all specifications and bid documents. B. Bid Documents. The Originating Department shall provide the Purchasing Division with a copy of specifications and bid documents. The Purchasing Manager shall review the specifications and bid documents to ensure ease of understanding for bidders, a clear description of the need for the goods or services being procured and that the specifications do not unduly restrict open and free competition. Full bid documents, including all specifications, must be provided for review no less than one week prior to requested advertisement/release date. C. Public Notice and Document Release. Public notice of the invitation for bids shall be given a reasonable time prior to the date set forth in the bid documents for the opening of bids. Such notice may include publication in a newspaper of general circulation and posting on the internet on Demandstar, Vendor Registry, Bidexpress or similar service. The notice shall provide information on how bid documents may be obtained. The period between advertisement/release 67