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INDIAN RIVER COUNTY <br />OFFICE OF MANAGEMENT AND BUDGET <br />PURCHASING DIVISION <br />DATE: April 7, 2022 <br />TO: BOARD OF COUNTY COMMISSIONERS <br />THROUGH: Jason E. Brown, CountyAdmin'strator <br />Kristin Daniels, Budget Directof <br />FROM: Jennifer Hyde, Purchasing Manager <br />SUBJECT: Award of Annual Bid for Street Sweeping Services (Bid 2022037) <br />BACKGROUND: <br />The Road and Bridge Division requested the solicitation of annual bids to establish firm fixed <br />pricing for the sweeping of approximately 224 lane miles of streets, with 40 miles swept twice a <br />month, 24 miles swept monthly and 160 miles swept bi-monthly. The previous bid, awarded to <br />Clean Sweep & Vac, LLC expired on March 30, 2022. The term of award is one year, with two <br />additional one-year renewals available, subject to Contractor acceptance, satisfactory <br />performance, and staff's determination that renewal is in the best interest of the County. <br />BID RESULTS: <br />Advertising Date: February 3, 2022 <br />Bid Opening Date: March 2, 2022 <br />Demandstar Broadcast to: 261 Subscribers <br />Specifications/Plans Downloaded by: 9 Vendors <br />Replies: 3 Vendors <br />Firm <br />Location <br />Total Bid Price/Estimated <br />Annual Cost <br />USA Services of Florida, LLC <br />Longwood <br />$57,200 <br />Clean Sweep & Vac, LLC <br />Jensen Beach <br />$83,696 <br />Terra Maintenance Co. <br />Port St. Lucie <br />$169,432 <br />ANALYSIS: <br />The total bid prices and estimated annual costs include scheduled sweeping, as well as pricing for <br />additional work after special events and parking lot sweeping. The previous bid was awarded for a <br />total estimated annual cost of $58,017.50, witn the new bid representing a 1.4% decrease in the <br />estimated annual cost. <br />Although an additional 510 miles of scheduled sweeping was added to this bid, the per mile price <br />submitted by the low bidder also represents a 1.5% decrease in estimated annual cost of <br />27 <br />