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INDIAN RIVER COUNTY MEMORANDUM TO: Jason Brown County Administrator FROM: Suzanne Boyll Jy-r - Human Resources Director DATE: June 14, 2021 CONSENT /,, SUBJECT: Approval of Flexible Spending Account (FSA), COBRA, and Retiree Billing Providers effective October 1, 2021 BACKGROUND: Indian River County evaluated the services provided by our current vendors for flexible spending accounts (FSA), COBRA continuation, and retiree billing services and determined that opportunities existed to make improvements in the administration of these services. It was a goal to consolidate COBRA and FSA services under one vendor. Our goal was also to improve the retiree billing experience for our retirees by selecting a vendor who could provide an improved customer service experience as well as provide accurate written communications. Total Administrative Services Corporation (TASC) currently provides FSA and retiree billing services and Chard Snyder provides COBRA continuation services. • The current per participant per month cost for FSA with TASC is $3.64. • The current per retiree per month cost for retiree billing with TASC is $2.05. • The current per benefit eligible employee & retiree per month cost for COBRA services with Chard Snyder is $.40. Our broker/consultant, Lockton Companies marketed these services. The initial marketing analysis is attached. Seven (7) vendors met the marketing criteria as noted below: Ameriflex Medical FSA 257 $3.64 Dependent Care FSA Only 3 $3.64 Additional Employees in Ext. Grace Period # TBD $0 Retiree Billing 348 $2.05 Benefit Eligible (with Retirees) enrolled for COBRA 1,801 N/A Employees enrolled in COBRA Eligible plan (w/o Ret•rees) 1,376 N/A COBRA Administration 15 $.40 + $15 per OE packet Our broker/consultant, Lockton Companies marketed these services. The initial marketing analysis is attached. Seven (7) vendors met the marketing criteria as noted below: Ameriflex