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Boa 96 PAA 592 using specifications and funds from a consortium of eleven different agencies which included Indian River County. At this time Indian River County is the only remaining agency using this outdated software technology. There are some deficiencies in the consortium software that have never been eliminated, and the system is basic at best. The software developer is not interested in improving the existing CAD system inasmuch as Indian River County is the only user, and- the County does not have access to the source codes for further software development since the codes are owned by another entity. The current Records Management -System at the Sheriff's Office consists of several applications that the agency has attempted to integrate over the years, primarily CARE (Computer Assisted Report Entry) and Master Name Index. There is no integrated CAD/records system supporting the Fire or EMS providers in the County. The CARE system was also written by the St. Louis County, Missouri, Police Department in the mid -1980's and was acquired by the Sheriff's Office in 1988. That software still uses the antiquated Data General hardware system that is being phased out of use in the Sheriff's Office. CARE is a call-in reporting system replacing the officer's hand written reports, but it provides little in the way of management reporting and no ad-hoc querying or reporting. Since Indian River County is planning to implement a county -wide 800 MHz Communications System over the next year which will include upgrading the consoles in the Central Communications Center, staff submits that the services of a qualified, proven, and unbiased consulting firm is appropriate and needed to develop an integrated information management system for the County. ALTERNATIVES AND ANALYSIS: The products and services requested in the RFP will include performing a needs assessment to develop alternative approaches for the design and implementation of a state-of-the-art Computer Aided Dispatching and Records Management System that will appropriately serve all system users. The implementation phase'will include assistance by the contractor in preparing proposals for resources required to implement the system, vendor selection, and supervision of installation and testing of the new system. If the Board approves the release of an RFP for the services noted above, staff will follow the procedures outlined in the Consultant Competitive Negotiation Act (CCNA) and return to the Board with the firm selection and funding information for the scope of services to be provided. RECOMMENDATION: Staff recommends approval of the release and advertisement of the RFP for a Project Consultant/Engineer to provide a Computer Aided Dispatch (CAD)/Records Management System for Indian River County. November 14, 1995 16