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4n <br />INDIAN RIVER COUNTY <br />OFFICE OF MANAGEMENT AND BUDGET <br />PURCHASING DIVISION <br />DATE: January 24, 2022 <br />TO: BOARD OF COUNTY COMMISSIONERS <br />THROUGH: Jason E. Brown, County Administrator <br />Kristin Daniels, Director, Office of Management and Budget <br />FROM: Jennifer Hyde, Purchasing Manager <br />SUBJECT: Phase II Agreement with Sun Patrick Architecture, DBA: sparcdesign for <br />Sandridge Clubhouse Architectural Design (RFQ 2021020) <br />BACKGROUND: <br />On September 14, 2021, the Board approved an agreement for the Master Planning Phase of <br />architectural design services with Sun Patrick Architecture, DBA: sparcdesign ("sparcdesign"), for <br />the expansion of current clubhouse facilities at Sandridge Golf Club. The intent of the project is to <br />design a new facility, which will provide the existing amenities, and include event space and a <br />commercial grade kitchen. The master planning phase of the work is nearly complete, and staff <br />and sparcdesign have prepared the promised Phase II agreement for the Board's consideration. <br />ANALYSIS: <br />Work and expenditures completed to date includes: <br />Master Planning Phase <br />Description <br />Not to Exceed Cost <br />Phase I - Services <br />Kick off Design Charette <br />$2,000.00 <br />Phase ILi —Services <br />Programming <br />$2,000.00 <br />Phase Il.ii —Services <br />Master Plan solutions <br />$15,000.00 <br />Phase III —Services <br />Schedule and Budget Verification <br />$1,000.00 <br />Phase IV —Services <br />Presentation/Conceptual plans <br />$5,000.00 <br />Phase V — Services <br />Formal presentation of conceptual plan, if added <br />at request of County (billed at hourly rates) <br />N/A <br />Total <br />$25,000.00 <br />Reimbursable Mileage Expenses <br />$446.60 <br />Total cost of Master Planning Phase <br />$25,446.60 <br />As developed with staff, the proposed master plan includes a new 18,000 square -foot <br />(approximate) facility to replace the existing building, which was constructed in 1992. A new turn <br />54 <br />