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S�_ <br />CONSENT <br />INDIAN RIVER COUNTY, FLORIDA <br />MEMORANDUM <br />TO: Honorable Board of County Commissioners <br />THROUGH: Jason E. Brown, County Administrator <br />THROUGH: Tad Stone, Director <br />Department of Emergency Services <br />FROM: Karen Rackard, 911 Mapping Technician <br />DATE: February 4, 2022 <br />SUBJECT: Approval of Renewal of the 800 MHz Communications System Infrastructure <br />Maintenance Contract with Communications International, Inc. <br />It is respectfully requested that the information contained herein be given formal consideration <br />by the Board of County Commissioners at the next scheduled meeting. <br />DESCRIPTION AND CONDITIONS: <br />Since the completion of the 800 MHz radio system project in 1996, Communications <br />International, Inc., the factory -certified regional service partner of the manufacturer, has <br />provided the daily maintenance for the radio system. <br />On March 1, 2011, the Board designated Communications International, Inc. as the County's <br />Sole Source Provider for the 800 MHz Communications System Service. To guarantee continuity <br />of essential services, the County requires Communications International, Inc. to have certified <br />service technicians available twenty-four (24) hours a day for immediate repairs. <br />Communications International, Inc., is the only regional vendor qualified to perform the <br />maintenance and repairs. <br />The approved contract for FY 2021/2022 (Contract Number CI -10-146) provided for renewal or <br />extension of the contract in one (1) year increments for a total of five (5) years upon mutual <br />consent of the parties. This base contract for services expired on September 30, 2019, and the <br />proposed FY 2021/2022 contract renewal represents extension number two (2) of the original <br />contract. The terms and conditions of the proposed contract will remain the same as the previous <br />one with increases/decreases in annual maintenance costs only due to removal of old equipment <br />for the P25 Project and South Urban Consumer Price Index (CPI) adjustments. <br />FUNDING: <br />The South Urban Region CPI is used to annually adjust the cost of the maintenance and service <br />agreement. The CPI for FY 2021/2022 is 2.0%. However, CPI was applied only to the <br />equipment installed before FY 2021/2022. <br />14 <br />