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730""' 7 041037 IIIAiiIf OP OS91 5. The Maintaining Agency shall note in the maintenance fog any time/phasing changes and keep a copy of the timings and any approval documentation in a file. 0. The Maintaining Agency and the Department shall develop the Exhibit A which by this reference Is made a part of this Agreement as though fully set forth herein. Exhibit A shall contain oil existing traffic signals on the State Highway System, applicable to the jurisdiction of the Maintaining Entity, those that are maintained by the Maintaining Agency and those that are not Included for compensation. No changes or modifications will be made to Exhibit A during file year for compensation. Now signals added by the Department during the fiscal year shall be maintained and operated by the Maintaining Agency upon final acceptance as stated in paragraph 1. The Maintaining Agency and the Dopadment, preceding each fiscal year, shall develop and execute a now Exhibit A, which shall include all new Department signals added during the previous fiscal year and delete those removed. The Maintaining Agency shall begin receiving compensation for new Department's signals In the next fiscal year. In the avant that no change has been made to the previous year's Exhibit A, a statement to this effect should be included. The annual compensation will be a lump sum payment detailed in Exhibit 13. Future payments will be based on the information provided in Exhibit A, in accordance with the provisions as detailed in Exhibit 0, attached and made a part heroof. Payment shall be made only after receipt and approval of service. Payment shall be made in accordance with Section 215.422, Florida Statutes. Bilis for lees or other compensation for services or expenses shall be submitted In detail sufficient for a proper pro -audit and post -audit thereof. Record of costs Incurred under terms of this Agreement shall be main4nined and made available upon request to the Department at all times during the period of this Agreement and for three (3) years after final payment for the work pursuant to this Agreement is made, Copies of these documents and records shall be furnished to the Department upon request. Record of costs Incurred include the Maintaining Agency =s general accounting records, together with supporting documents and records of the Maintaining Agency and all subcontractors performing work, and all other records of the Maintaining Agency and subcontractors considered necessary by the Department for proper audit of costs. 7. Maintaining Agency providing goods and services to the Department should be aware of the following time frames. Upon receipt, the Department has five (5) working days to Inspect and approve the goods and services, unless the Agreement specifies otherwise. The Depadmont ties twenty (20) days to deliver a request for payment (voucher) to the Department of Banking and Finance. The twenty (20) days are measured from the latter of the dale the invoice is received or the goods or services are received, inspected and approved. 8. If a payment Is not available within forty (40) days, a separate Interest penally at a rate as established pursuant to Section 215.422, Florida Statutes, shall be due and payable, In additional to the Invoice amount, to the Maintaining Agency. Interest penalties of fess then one (1) dollar shall not be enforced unless the Maintaining Agency requests payment. invoices returned to a Maintaining Agency because of Maintaining Agency preparation errors shall result in a delay in the payment, The Invoice payment requirements do not start until a property completed Invoice Is provided to the Dcpartment. U. A Vendor Ombudsman has boon established within the Department of Banking and Finance. The duties of this Individual Include acting as an advocate for contractorsivendors who may be experiencing problems In obtaining timely payment(s) from a state agency. The Vendor Ombudsman may be contacted at (850) 410.9724 or by calling the Stale Comptroller =s Hotline, 1.800.848.3792. 10. An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide any goods or services to a public entity, may nut submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity. 11. A person or affiliate who has been placed on Iho convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of thirty-six (38) months from the date of being placed on the convicted vendor list. 12. The Department shall consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the immigration and Nationality Act. It the contractor knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of this Agreement.